Rules and Regulations
Table of Contents
Rules and Regulations
Table of Contents
Article 1
These Bylaws shall be named “The American University of Madaba Faculty Bylaws of 2012”, and shall go into effect as of 29/1/2012.
Article 2
The following words and phrases shall have, wherever they appear in these bylaws, their specified meanings unless otherwise indicated in context:
University The American University of Madaba
Council University Council of Deans
President University President
Committee Appointment and Promotion Committee
Article 3 The Council forms from amongst its members a committee called “Appointment and Promotion Committee”, consisting of the President, as chair, and (6) members holding the rank of Professor, to deal with issues pertaining to faculty members in accordance with the stipulations of these Bylaws.
Article 4 University faculty members are appointed, promoted, tenured, granted sabbatical and unpaid leaves, delegated, seconded, transferred to a higher category within the same rank, their resignations accepted, and their services terminated by a decision issued by the Council upon a recommendation from the Committee and both faculty and department councils.3
Appointment and Tenure
Article 5 Faculty members to be appointed at the University shall have:
a) Obtained an academic degree or a professional certificate in their fields of study that qualifies them to teach at the University, provided that such a degree or certificate was preceded by the General Secondary School Certificate or its equivalent and the Bachelor’s degree;
b) Obtained the academic degrees referred to in (a) of this article through regular study requiring full attendance in recognized universities;
c) Competence to take up university tasks;
d) Physical fitness, as per a medical report issued by the medical authority accredited by the University; and
e) No previous conviction of misdemeanor or felony encroaching upon honor, dignity, and public rules of conduct.
Article 6
Instructors to be appointed at the University, except for those to be appointed in the Faculty of Arts and Design, shall have:
a) Obtained the Master’s degree or its equivalent from a recognized university in the field of study in which they are to be appointed; and
b) Worked after obtaining the Master’s degree for no less than three consecutive years in teaching at a recognized university or university institute and published at least one research article during that period.
Article 7
a) Assistant Professors to be appointed at the University shall have obtained the Ph.D. degree or its equivalent from a recognized university, or a valid professional or technical certificate in the field of study equivalent to the Ph.D. degree from a recognized academic or professional institution, and have at least one research article published or accepted for publication in an accredited journal after obtaining the Ph.D. degree.
b) Taking what is stipulated in paragraph (a) of this article into consideration, Assistant Professors to be appointed in the Faculty of Arts and Design or the Department of Architecture shall have produced, after obtaining the degree, at least one object d’art or work of architecture that meets the criteria to be met in the objects d’art or works of architecture accepted for the purpose of promotion.
Article 8
Associate Professors to be appointed at the University shall have:
a) Obtained the academic degree stipulated in Article (7) of these Bylaws;
b) Held the rank of “Assistant Professor” for at least (5) years at a recognized university or professional or technical institute at the university level; and
c) Published valuable research leading to the advancement of knowledge, provided that this research was carried out after obtaining the academic qualification stipulated in Article (7) of these Bylaws, meet the requirements and specifications required by the University 4
for promotion to the rank of ‘Associate Professor’, and be evaluated in accordance with the procedures followed by the University.
Article 9 Professors to be appointed at the University shall have:
a) Obtained the academic degree stipulated in Article (7) of these Bylaws;
b) Held the rank of “Associate Professor” for at least (5) years at a recognized university or scientific institute at the university level; and
c) Published, while holding the rank of ‘Associate Professor’, valuable research leading to the advancement of knowledge, provided that this research meet the requirements and specifications required by the University for promotion to the rank of Professor, and be evaluated in accordance with the procedures followed by the University.
Article 10 a) If a faculty member is appointed at the University in accordance with these Bylaws, the maximum probation period based on the academic rank at which they are appointed shall be as follows:
- Six years for the rank of ‘Instructor’.
- Eight years for the rank of ‘Assistant Professor’ or ‘Associate Professor’.
- Three years for the rank of ‘Professor’.
b) If a faculty member was appointed prior to the issuance of these Bylaws, the maximum period of their probation shall be calculated as of the date of issuance of these Bylaws, provided that their previous period prior to the issuance of these Bylaws is counted.
c) If a decision to grant tenure to the faculty member has not been issued during their probation period stipulated in paragraph (a) of this article, their service shall legally be considered terminated.
d) The Council may extend the probation period for any faculty member year by year for a period not exceeding (3) three years at most.
Article 11
a) In view of Article (10a) of these Bylaws, faculty members shall be considered for tenure status if they:
1- Are Jordanian;
2- Have been successful in teaching and university work;
3- Have been promoted to a higher rank at the University, unless they are instructors, in which case promotion is substituted for by transfer to category (A) of the rank of ‘Instructor’;
4- Have not received the penalty of ‘warning’; otherwise, their tenure is delayed for one year; and
5- Have not received the penalty of ‘ultimatum’; otherwise, their tenure is delayed for three years.
b)
1. The President may, for reasons convincing to him, terminate the services of a faculty member during the probation period, provided that they are notified of this decision at 5 least three months prior to the end of their service. Such faculty members may not be reappointed at the University.
2. The President may, in cases he considers appropriate and justified, not abide by the temporal condition for notifying faculty members of the termination of their service stipulated in (b1) of this article.
c) Faculty members whose service at the University was not legally terminated may be reappointed, in which case they are placed on probation anew in accordance with these Bylaws.
Article 12 The probation period for faculty members shall be considered part of their actual service at the University.
Article 13 a) The annual increment for faculty members holding the rank of ‘Assistant Professor’ or higher shall be suspended by a decision issued by the Council if their published work acceptable for promotion has stopped for two years, unless they have been assuming an administrative position at the level of dean or higher during that period.
b) The faculty member’s service shall be legally terminated in any of the following cases:
1. If they are appointed at the rank of ‘Assistant Professor’ or ‘Associate Professor’ in accordance with the stipulations of these Bylaws but are not tenured within eight years of their appointment.
2. If they have been tenured but have not had a single article of research published or accepted for publication for the past five years, unless they have been assuming an administrative position during that period.
Transfer and Promotion
Article 14 Assistant and Associate Professors shall be transferred from one category to a higher one within the same rank when they have seniority in the category from which the transfer is requested for at least five years. Instructors, on the other hand, are required to have seniority in salary for at least six years after obtaining the academic qualification on the basis of which they have been appointed. In all cases, however, faculty members are required to have published research works during their actual service at the University, provided that they meet the conditions and specifications of research works required for promotion.
Article 15 a) Faculty members are promoted to the rank of ‘Associate Professor’ or ‘Professor’ if they:
1- Have had seniority in the rank from which they are to be promoted for at least five years, with at least three years of which at the University. This period may, however, be reduced to four years if the faculty member has accumulated twice the points needed for promotion.
2- Have been successful in teaching.
3- Have been successful in their relations with others in their university work.6
4- Have been active in community service and development.
5- Have, while occupying the rank from which to be promoted, had valuable research work in their field of specialization published, or accepted for publication, in accredited journals, provided that part of the research work has been published while they are at the University. Exceptional professional or artistic works undertaken while holding the rank may be considered as part of the scientific work accepted for promotion.
6- Have submitted scientific work that meets the minimum requirements for promotion established by the Council.
b) 1. Taking the promotion regulations into consideration, the Council takes a decision concerning promotion in view of the results arrived at in the referees’ reports.
2. Should there be a discrepancy in the referees’ reports and recommendations, the Council may take the decision that it deems appropriate concerning promotion.
Article 16 The Council may, on the basis of a recommendation submitted by the President, name a faculty member as ‘Honorary Professor’ if they have spent at least fifteen years in the service of the University while holding the rank of ‘Professor’, have contributed during their work at the University exceptional services leading to its growth and development, and if their services ended as a result of their becoming seventy years old or upon their own request. The honorary professor keeps all their academic rights, and benefits from all services offered by the University. The University, on the other hand, may benefit from their experience in teaching and supervision, among others, against a remuneration determined by the President.
Faculty Tasks
Article 17 Faculty members are entitled, in their academic work, to full freedom of thinking, expression, publication, and exchange of ideas, as long as these activities are in line with the effective laws and bylaws.
Article 18 a) The tasks of University faculty members include:
1- Teaching and evaluation.
2- Undertaking theoretical and applied research and studies.
3- Community service and development.
4- Supervising university dissertations, student research articles, reports, social and scientific activities, and providing proper directions to them.
5- Full attendance to their academic duties in serving the University.
6- Academic advising.
7- Participation in University councils and committees, and in those where the University is involved.7
8- Any other matters they are requested to participate in as part of their service to the University.
b) Faculty members are not allowed to accept any work outside the University before obtaining prior written approval from the President, upon a recommendation from the dean of the faculty and in accordance with special regulations issued for this purpose.
Article 19 a) The number of weekly working hours for faculty members shall be (40) hours, distributed among teaching, scientific research, community service and development, and the other university tasks. The faculty tasks shall be determined by the department chair and the faculty dean, and their performance is subsequently evaluated in view of their productivity.
b) Taking what is stated in paragraph (a) of this article into consideration, the maximum teaching load for faculty members shall be (9) nine credit hours for the Professor, (12) twelve credit hours for the Associate and Assistant Professors, and (15) fifteen credit hours for the Instructor.
c) The President may reduce the teaching load for the faculty member who assumes academic or administrative responsibilities in accordance with special regulations issued by him.
Vacations and Leaves
Article 20 a) The annual vacation for faculty members shall be as follows:
1- Eleven weeks for faculty members.
2- Eight weeks for faculty members assuming administrative responsibilities.
b) The annual leave stated in paragraph (a) of this article shall be distributed among semesters, and it may not be carried over to the following year.
c) Faculty members assigned a teaching load in the Summer Session shall be considered as full-time faculty members for the purposes of holding department and faculty council meetings.
d) The President may assign work to faculty members during their annual vacation.
Article 21 a) Tenured faculty members holding the rank of ‘Professor’ or ‘Associate Professor’ may be awarded a sabbatical leave for a whole year, undivided or divided into two semesters, for every six years spent in University service, provided they submit an outline of the scientific, professional, or artistic project(s) they would undertake during the leave. In their sabbatical leave, faculty members shall receive their salaries along with all allowances.
b) Faculty members who have been awarded sabbatical leaves may, upon the consent of the President, work during their sabbatical leaves in universities or scientific research centers, or related institutions, within and without Jordan.
c) Sabbatical leaves are considered as actual service for all purposes except counting them for the purpose of getting another sabbatical leave.8
d) The faculty member who has been awarded a sabbatical leave shall submit to the dean of their faculty, upon the end of that leave, the scientific or artistic work(s) they have completed during the leave to be evaluated by the Scientific Research Council in view of the principles laid out in the original outline mentioned in (a) of this article. The work(s) and the evaluation shall then be forwarded to the President for approval. Should they not be approved, all amounts of money paid by the University shall be recovered, and the sabbatical leave shall be considered taken without counting it for the purposes of promotion, end-of-service gratuity, saving, or for fulfilling the temporal requirements for getting an alternate assignment or another leave.
e) Resignation of a faculty member from work at the University while on a sabbatical leave or before the elapse of one year of actual work at the University after the end of the sabbatical leave shall not be accepted unless the whole amount of money paid to them is recovered. In this case, the sabbatical leave shall not count towards the end-of-service gratuity and saving.
Article 22 a) Tenured faculty members may, after spending at least five years of work at the University, be awarded a leave without pay for one semester or one year, subject to renewal, provided it does not exceed five consecutive years. They may not be awarded such a leave again, according to this article, unless twice the duration of the previous leave has elapsed.
b) A faculty member who is appointed as president of a Jordanian university is exempt from the temporal condition referred to in (a) of this article.
c) A faculty member who is appointed as a cabinet minister is exempt from the tenure and temporal conditions.
d) In special cases, however, the President may, at his discretion, grant a faculty member an exigent leave without pay for a period not exceeding two semesters.
e) Unpaid leaves granted to faculty members may not count as part of the actual service at the University for the purposes of receiving a sabbatical leave, promotion, end-of-service gratuity, and saving, but they count towards seniority in salary only if the leave is spent at a university or university-level scientific institute recognized by the University.
Article 23 The President may, upon consultation with the faculty dean and department chair, grant faculty members a leave not exceeding fifteen days to perform Hajj (Pilgrimage to Mecca), provided that this leave is granted only once throughout their work at the University.
Article 24 Sick and exigent leaves and the conditions under which they are granted shall be defined by regulations issued by the President.
Delegation, Alternate Assignment, and Missioning
Article 25 Faculty members may be delegated to perform the tasks of another job inside the University.9
Article 26 a) Tenured faculty members may be loaned to another university, government department or an international organization for one semester or more, provided that the duration of the loan in any case does not exceed three years. The same faculty member may not be loaned another time until the elapse of twice the duration of the previous loan.
b) Taking the provisions of paragraph (c) of this article into consideration, the period of the loan of a faculty member is considered part of their actual service at the University for the purposes of promotion, end-of-service gratuity, saving, and the sabbatical leave.
c) No salaries, allowances, expenses, or any other costs, whatever their type or reason, shall be carried by the University during the loan period, including the end-of-service gratuity, the University contribution in the savings fund and social security.
Article 27 a) Faculty members may be sent on scientific missions outside the University by a decision issued by the President upon a recommendation from the faculty council and department council. The period spent on the mission is considered part of their actual service at the University for the purposes of promotion, end-of-service gratuity, saving, and the sabbatical leave.
b) The President shall issue, upon consultation with the Council, the necessary regulations to organize matters related to missioning, including the financial matters.
Visiting Professors and Lecturers
Article 28 a) Faculty members may be employed on a contract basis or against a monthly stipend at the rank of Visiting Professor, Visiting Associate Professor, or Visiting Assistant Professor if they have:
1. Obtained the academic degree stipulated in Article (7) of these Bylaws.
2- Held the academic rank at a university recognized by the University and met the conditions of the rank at the University.
b) The services of the faculty members appointed in accordance with the provisions of paragraph (a) of this article shall not be considered for the purposes of promotion, end-of-service gratuity, saving, and housing.
Article 29 The President may, upon the recommendation of both the faculty and department councils, approve the appointment of full-time lecturers to work at the University in accordance with the conditions he deems necessary to be included in the contract.
Article 30 Full-time lecturers appointed at the University may be appointed as faculty members if they hold the Ph.D. degree or its equivalent, meet the conditions for appointment stipulated in Article (5), and have published at least two research articles while working at the University. Their services at the University as well as the research articles they have published while serving as full-time lecturers at the University may be considered for promotion.10
Article 31 a) The President may, upon the recommendation of the faculty dean in consultation with the department council, appoint part-time lecturers for teaching or training jobs at the University for a semester or more, in accordance with instructions issued by the President.
b) The President may invite people from outside the University to deliver lectures or to conduct research, teaching, or training at the University for a specified period of time, in accordance with instructions issued by him.
c) The President may give permission to people or local authorities to offer voluntary services to the University in accordance with regulations issued by him for this purpose.
Termination of Service
Article 32 a) The faculty member’s service at the University shall be terminated as of the date specified in the decision issued for this purpose, or the date of the occurrence of the event upon which the service is terminated, in each of the following cases:
1- Acceptance of resignation.
2- Completing 70 years of age, in which case the faculty member’s service is terminated as of the end of the academic year in which they become 70 years old.
3- End of service by law due to not getting tenured.
4- Job loss.
5- Termination of contract.
6- Dismissal from service.
7- Expulsion.
8- Losing one of the appointment conditions mentioned in these Bylaws.
9- Decease.
b) If the faculty member’s service ends due to decease, the University shall immediately pay their salary and allowances for the month in which they have died, in addition to their salary and allowances for the following month.
c) A faculty member whose service at the University ends due to their completing the age of 70 years may be reappointed on a contract basis as a full-time lecturer in accordance with regulations issued by the President for this purpose.
Article 33 a) A faculty member shall submit their resignation in writing to the dean of their faculty at least (3) months prior to the beginning of any academic semester. The President, however, may not abide by this temporal condition if there is a justification for that.
b) The faculty member shall be notified of the decision concerning their resignation within a period not exceeding (8) weeks of its submission date; otherwise, it shall be considered denied.
c) The faculty member who has submitted their resignation shall continue doing their work until it is accepted; otherwise, their job is considered lost.11
Article 34 Faculty members lose their jobs if they absent themselves from work without an excuse acceptable to the Council for more than three consecutive weeks, in which case they may not be reappointed at the University.
Violations and Disciplinary Measures
Article 35 Faculty members shall carry out their duties and tasks, abide by the effective laws, bylaws, regulations, and decisions, and refrain within this context from doing the following acts, which are subject to punishment:
a) Working outside the University without obtaining the written consent of the President.
b) Carrying out any deed contradicting their university duties and tasks.
c) Getting involved in any partisan, sectarian, or factional activities within the University.
d) Serving as members of councils of institutions and boards of directors of companies, unless they are delegated by the University or have received its consent.
e) Committing any act that may harm the reputation of the University or any of its employees.
Article 36 If a faculty member violates the effective laws, bylaws, regulations, and decisions, they shall be subject to any of the following disciplinary measures:
a) Forewarning: If this penalty is imposed on a faculty member twice in three consecutive years, it shall be raised in the third time to the penalty of ‘warning’.
b) Warning: If this penalty is imposed on a faculty member, their promotion shall be delayed for two years as of the Council’s decision date to promote them, and their annual salary increment shall be suspended for the same duration if they hold the rank of ‘Professor’. If this penalty is imposed twice in five consecutive years, it shall be raised in the third time to the penalty of ‘ultimatum’.
c) Ultimatum: If this penalty is imposed on a faculty member, their promotion shall be delayed for four years as of the Council’s decision date to promote them, and their annual salary increment shall be suspended for the same duration if they hold the rank of ‘Professor’. If they commit any violation thereafter, they shall be referred to the Disciplinary Council.
d) Dismissal from service, and receiving all their financial rights.
e) Dismissal from the University, along with depriving them from the University financial contribution to the savings fund. In this case, they may not be reappointed at the University.
Article 37 Taking the provisions of Article (35) of these Bylaws into consideration, the disciplinary penalties stated in Article (36) of these Bylaws shall be imposed by the following authorities:
a) The department chair may impose the penalty of ‘forewarning’.12
b) The faculty dean may impose the penalties of ‘forewarning’ and ‘warning’. Faculty members on whom the penalty of ‘warning’ has been imposed may submit an appeal to the President within seven days as of the date of notification.
c) The President may impose the penalties of ‘forewarning’, ‘warning’, and ‘ultimatum’.
d) The Disciplinary Council may impose any of the penalties stated in Article (36) of these Bylaws, in accordance with what it finds out to be suitable to the circumstances of the violation referred to it.
Article 38 a) No disciplinary penalty shall be imposed on a faculty member by anyone holding a lower academic rank, in which case the recommendation for imposing the penalty shall be referred to the holder of the higher academic rank having the right to impose it.
b) No disciplinary penalty shall be imposed, aggravated, or commutated before hearing the faculty member and allowing them to defend themselves in front of those authorized to look into the disciplinary procedures taken against them.
Article 39 a) The Disciplinary Council of First Instance shall formed by the Council from five University faculty members holding the rank of ‘Professor’, and on whom no penalty has been imposed, for a period of two years, subject to renewal. The Council shall appoint a chair to this Disciplinary Council from among its members. The Council may also exempt any of them from the membership of the Disciplinary Council or accept their request to be exempted.
b) The Appellate Disciplinary Council shall be formed by the Council from one of the Vice-Presidents, as chair, and four University faculty members holding the rank of ‘Professor’, and on whom no penalty has been imposed, for a period of two years, subject to renewal. The Council may exempt any of them from the membership of this Disciplinary Council or accept their request to be exempted.
c) The Council may appoint one or more standby members in each of the two disciplinary councils to substitute for any original member who absents themselves from the sessions of either of them with an acceptable excuse.
Article 40 Both disciplinary councils hold their meetings in response to a call from their chairs. The meeting is considered legal when all members attend it, and its decisions are taken by a majority of four out of five members, or a majority of three members provided the chair is one of them.
Article 41 a) A faculty member referred to the Disciplinary Council shall be provided with a copy of the violation declaration attributed to them. This copy shall be delivered to their workplace at the University or their place of residence at least seven days before the date of the session in which the violation is to be reviewed. The faculty member shall have the right to respond to that declaration in writing during that period.13
b) A faculty member referred to the Disciplinary Council shall have the right to review all papers contained in the declaration file, and to attend the Disciplinary Council sessions to defend themselves.
Article 42 a) The President may refer any violation involving a penal crime to the concerned attorney general to take legal action, and shall have to stop all disciplinary measures until the final judgment has been issued in the penal crime.
b) A judgment in the penal case entailing the faculty member’s non-responsibility or acquittal of the penal accusation shall not prevent the University from taking disciplinary measures against them according to these Bylaws.
Article 43 a) The President may suspend the work of a faculty member in any of the following cases:
1- If they have been referred to the Disciplinary Council.
2- If they have been referred to the attorney general at the request of the University.
3- If they have been referred to court as a result of committing any felony or misdemeanor encroaching upon honor, dignity, or public rules of conduct.
b) The President may determine the percentage of the salary and allowances to be paid to the suspended faculty member, provided it does not exceed 50%.
Article 44 a) The Disciplinary Council shall convene to look into the disciplinary case within a period of two weeks of the date of referring the case to it.
b) The sessions of the two disciplinary councils shall be confidential, including the session in which the decision is announced.
Article 45 The Council shall issue the necessary regulations to execute the articles of these Bylaws.
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American University of Madaba
Certificate of Corporate Vote
Non-Discrimination Policy
This is to certify that the Board of Trustees of the American University of Madaba, on March 18, 2013 pursuant to its By-laws, with waiver of notice, adopted as follows:
Waiver, Consent and Approval
The American University of Madaba Board of Trustees hereby waives notice, affirmatively consents and approves the adoption of the following resolution:
RESOLVED, The American University of Madaba prohibits discrimination on the basis of race, colour, gender, sexual orientation, age, religion, national origin, physical disability, or veteran status in its recruitment, admissions, employment, evaluation, and advancement policies.
Article 1
These regulations shall be named “Regulations for Academic Scholarships at the American University of Madaba of 2019”. They shall go into effect as soon as they are duly approved.
Article 2
The words and phrases below shall have, wherever they appear in these regulations, their specified meanings unless otherwise indicated in context:
University | American University of Madaba |
Council | Council of Deans |
President | President of the University |
Bylaws | Academic Scholarship Bylaws of the University |
Dean | Faculty Dean or Dean of Student Affairs |
Director | Director of a Department or Center |
Worker |
A tenured faculty member or employee or a contract employee whose terms of appointment stipulate this status |
Scholarship Recipient |
A person from among the University’s full-time workers or from outside the University, who is sent on an academic scholarship by or through the University for a period exceeding one semester, or four months, to obtain an academic qualification or for training, whether at the expense of the University or any other party for the benefit of the University |
Academic qualification |
The academic degree or professional or specialized certificate that a scholarship recipient is sent to obtain |
Scholarship Allowances |
The allowances paid to the scholarship recipient by the University or any other party for the benefit of the University, including monthly stipends, air fares, tuition and fees, living expenses, and any other allowances paid to them or because of them for the duration of the academic scholarship |
Article 3
a) A scholarship recipient is sent to obtain an academic qualification by a decision from the Council upon a recommendation from the faculty council and the department council or the concerned Director.
b) A scholarship recipient is sent for training by a decision from the Council upon a recommendation from the concerned Dean or Director.
c) Duration of scholarship shall be determined by the Council in accordance with Article (8) of the Bylaws.
d) The duration of scholarship stipulated in Article (8) of the Bylaws may be extended for a period not exceeding one year by a decision from the Council in cases where the scholarship recipient and the institution in which they study present a justification for this extension.
Article 4
The scholarship candidate shall obtain admission into a recognized university included in a list of universities recognized by the University, upon satisfying all requirements of unconditional admission into that university, including language and entrance exams and prerequisites to start the study program of the degree they are sent to obtain, with the University not covering any of the fees or special expenses related to all requirements mentioned above.
Article 5
a) The scholarship candidate may be appointed as a Teaching and Research Assistant or a full-time lecturer for a period not exceeding two years, except in special extraordinary cases determined by the Council.
b) Appointment of the scholarship candidate shall not obligate the University to send them on scholarship. The final decision concerning the scholarship shall be looked into by the Council once all required conditions for the scholarship have been met.
Article 6
a) The scholarship candidate shall submit all required documents to the HR Department at the University seven working days prior to signing the scholarship contract to enable the University to take all required measures to have life insurance coverage for them.
b) The scholarship candidate shall be committed to paying any additional fees on the insurance policy resulting from what the insurance company may arrive at concerning any special issues related to the candidate’s health and/or living conditions within a period not exceeding one week upon the issuance of the insurance contract.
Article 7
Those who are committed to service at the University as a consequence of another scholarship may not be sent on another academic scholarship before the end of their commitment period, except in special cases determined by the Council upon a recommendation from the concerned faculty/department, in which case the aggregate period of scholarship shall not exceed five years, except in extraordinary cases determined by the Council.
Article 8
1. The scholarship allowances shall be as follows:
a) One-time roundtrip economy class airline tickets to the destination for the scholarship recipient, their spouse and two of their children under 18 years of age who will accompany them for the duration of the scholarship.
b) Tuition and fees.
c) JD 200 at the most to cover the cost of typing the dissertation.
d) A monthly stipend as follows:
- JD 1200 for married scholarship recipients and JD 1000 for single scholarship recipients in Group A countries.
- JD 1000 for married scholarship recipients and JD 800 for single scholarship recipients in Group B countries.
e) Scholarship recipients shall be given a one-time lump-sum payment equal to a full- month stipend as stipulated in paragraph (d) of this article to cover emergency expenses if the scholarship is covered by the University.
f) Scholarship recipients shall be given an advance of JD 700 for married persons and JD 400 for single persons to cover medical insurance. This advance shall be settled annually against official receipts of payment.
g) If the course of study required the scholarship recipient to come to Jordan or to travel to any other country to conduct further studies or research to satisfy some requirements of the study program, and if this travel requirement was recommended by the competent authority in the university at which the scholarship recipient is enrolled and approved by the Council of Deans upon a recommendation from the concerned Dean/Director, or from the sponsor (when it is not the University), the scholarship recipient shall continue to receive their monthly allowances in addition to a roundtrip economy class airline ticket to him/her only.
2. a) Scholarship candidates may relinquish all or part of the scholarship allowances stipulated in this article of these regulations in return for lowering the required mortgage, provided that their commitment to work at the University upon completion of the study program be not affected.
b) Should the scholarship candidate relinquish all of the scholarship allowances, they shall provide the University with a guarantee bond or mortgage bond covering scholarship duration and period of required commitment to work at the University, with the amount being determined by the Council provided, it be not less than JD 30,000.
3. The scholarship recipient who is sent to a local university and therefore keeps working at the University shall receive their salary that they deserve in addition to tuition and fees and an amount of money not exceeding JD 200 to cover the cost of typing the dissertation.
4. The countries to which scholarship recipients are sent are divided into two groups for the purpose of determining the scholarship allowances:
Group A: USA, EU countries, Canada, Japan, Australia, New Zealand
Group B: Other countries including Jordan
Article 9
a) For the purpose of the annual renewal of the scholarship, the Human Resource Department shall send the ‘Scholarship Renewal Form’ to the scholarship recipient two months prior to the end of each year of the scholarship and request them to provide the concerned Dean or Director with a progress report from their academic adviser, showing their academic status, and to attach their academic transcript, if applicable, with the report.
b) The documents referred to in item (a) of this article, in addition to the scholarship recipient’s study evaluation form used for the purpose of scholarship renewal, shall be sent to the concerned Dean/Director to comment on the scholarship recipient’s academic progress.
c) Scholarships shall be renewed annually for the legal duration of the scholarship by a decision from the Council on the basis of a recommendation from the concerned faculty and department councils or Director.
Article 10
Taking into consideration what is stated in the Bylaws, the extension procedures upon the end of the scholarship’s legal duration shall be taken in accordance with the procedures referred to in Article (9) of these regulations. A decision from the Council concerning the extension of the scholarship shall be issued upon a recommendation from the concerned faculty and department councils or Director.
Article 11
In case of the Council’s approval to offer a loan to the scholarship recipient:
a) The scholarship recipient shall be obliged to submit an additional financial collateral equal to twice as much as the requested amount for the purpose of receiving the loan, provided that the scholarship recipient submit a letter from their academic advisor stating that they are about to complete their study during the period to be covered by the loan.
b) The loan shall be granted upon filling out the special form designed for this purpose in the Financial Department, including the necessary conditions and liabilities, and signing it by the scholarship recipient.
Article 12
a) Upon their return, the scholarship recipient shall submit a written application to the concerned faculty dean for appointment at the University.
b) The faculty dean shall forward the application to the concerned department to pass through the appointment procedures in accordance with the effective bylaws and regulations of the University.
Article 13
The duration of the work commitment period for the scholarship recipient shall be calculated upon their completing all requirements of the degree or certificate they were sent to obtain by the University as of the date of commencement of work at the University and submission of proof that they have obtained that qualification.
Article 14
The President and the deans shall be responsible for the execution of the provisions of these regulations.
Article 15
The Council shall decide on all cases not covered by these regulations.
Article 16
The Academic Scholarship Regulations No. (10) of 2012 and any other regulations or decisions contradicting with these regulations shall consequently be considered null and void.
Article (1)
These regulations are called “The dormitory regulations for female students of the American University of Madaba of 2018” and shall be effective as of the date of their approval by the University Council.
Article (2)
The following words and phrases wherever stated in these regulations shall have the meanings assigned to them below unless the context indicates otherwise.
University | American University of Madaba |
Council | Council of Deans |
President | President of the University |
Dean | Faculty Dean or Dean of Student Affairs |
Director | Director of Student Housing |
Housing |
The building allocated by the University to accommodate female students |
student |
A female student accepted in the University and / or studying at the University and living in the University dormitory |
student's guardian |
The person named by the student and approved by the University, the sponsor, or the embassy of the country of which the student is a citizen. |
Scholarship Allowances |
The allowances paid to the scholarship recipient by the University or any other party for the benefit of the University, including monthly stipends, air fares, tuition and fees, living expenses, and any other allowances paid to them or because of them for the duration of the academic scholarship |
supervisor |
The female person employed for supervising students and housing facilities |
Article (3)
A. Students are admitted to housing according to the following rules and procedures:
1. The student must be accepted or a regular student at the University enrolled in one or more courses.
2. She must be of well conduct.
3. The student must fill out the housing application form at the time determined by the University at the beginning of each semester.
4. Vacant rooms must be available in the dormitory
5. The student, or her guardian if she is a minor, must sign the housing application form accompanied by a commitment to abide by the provisions of the dormitory regulations and to reside in it.
6. The student must be free from infectious and mental diseases.
7. The student must pay the due housing fees within one week from the date of approval of the housing application and pay the required insurance.
8. Housing Priority should be given to Jordanian and non-Jordanian students whose family members reside outside the Kingdom.
9. In case the number of applications exceeds the number of vacant rooms in the dormitory, the Dean shall form a committee to determine the admission basis for housing and to study and decide upon the applications submitted.
10. The student must pay a non-refundable advance payment to reserve a room in the accommodation determined by a decision issued by the University in this regard, provided that such payment shall be considered part of the rent in the event of signing the lease agreement for the room.
B. The student’s residence in the dormitory shall be renewed on the following basis:
1. The student must fill out the application form for renewing residence in the Deanship of Student Affairs and submit the application to the Director during the last two weeks of each semester.
2. The Director shall issue a decision to renew the residence of the student in the accommodation according to available vacancies.
3. The student should be well-behaved during her residence.
4. The student shall pay the housing fees not later than two weeks from the beginning of the semester, otherwise the student shall be considered to have lost her right to housing.
Article (4)
The resident student must abide by the following regulations:
A. Quietness:
1. She must adhere to quietness in the dorm to create an atmosphere conducive for study and rest.
2. She must not cause disturbance in any kind or speak loudly.
3. She must abide by the regulations to watch television in the times and days allocated to it until 11 pm every day except in weekends and religious and public holidays.
B. Cleanliness and housekeeping:
1. Keep rooms clean and tidied up daily according to the general state adopted upon receipt of the room.
2. Use housing health facilities in the proper manner and keep them clean after each use.
3. Do not store foods in the bedrooms.
4. Do not use the outer edges of the windows to put collectibles and clothes.
5. Do not paste images and advertisements on the front of the housing, walls inside the rooms or public facilities.
6. Prepare snacks only in the housing and keep the kitchen clean after use immediately.
7. Preserve the tools of your housemates and don’t use them without prior permission.
C. Maintenance of furniture and housing assets:
1. The student must maintain the furniture in the room since it is considered under her personal custody; thus, it must be preserved.
2. The student must preserve her personal property and the Housing Department shall not be held liable for the loss of any of the property. Therefore, the student must observe the following:
a. Deposit money and precious jewelry in safe and appropriate places.
b. Do not leave the room door open during absence and during the night.
c. Do not leave your luggage, books, etc. at the end of each academic year due to maintenance work in the rooms and housing.
D. Good behavior within housing:
1. Do not verbally or physically abuse any person within the residence, whatever the circumstances.
2. Do not smoke inside the dormitory except in the designated places.
3. Adhere to the visitation times specified by the housing administration.
4. The student must observe the proper dress code inside the dorm and must not wander around outside the sleeping quarters in sleepwear.
5. Stay in the room during the allocated time for night inspection or you will be considered absent if you are outside the room at that time.
6. Obey the regulations and Supervisor’s instructions and treat them with respect in all circumstances.
7. Resort to the Supervisor or the Housing Director when confronted with any problem.
8. Do not cause damage to the dorm’s public facilities.
9. Receive parents and guests in the designated reception halls. Do not take them to the bedrooms.
10. Do not allow any visitors from outside the residence to be accommodated in the room reserved for the student.
11. Do not acquire flammable, toxic, harmful, narcotic or alcoholic substances of any kind, as well as any unauthorized printed or audiovisual publications or materials.
12. Every student is responsible for her private belongings. The University or the Housing Management is not responsible for the loss of any item and will not investigate incidents of theft except in cases where the student accuses someone she can identify.
13. Do not use heaters and clothes irons in the bedrooms. You may use them in the places designated for this purpose.
E. Adherence to the evacuation procedures of the residence
1. The student may stay outside the residence during the weekend and religious and public holidays, after filling out the form for this purpose with the Housing Administration.
2. The student may leave the residence during the week with the written consent of the Housing Administration.
3. The student must return to the dorm according to the specified declared and permitted dates.
4. In the event of the desire to participate in student trips, a student must inform the Housing Administration at least two days ahead of the trip date.
Article (5)
The Supervisor shall take appropriate measures in cases of illness and emergency and inform the concerned parties.
Article (6)
The procedures related to cultural and recreational activities in the student housing are organized as follows:
1. Students may not establish any activity inside the dorm except with the consent of the Housing Administration.
2. No activity may be advertised without consulting with the Housing Administration.
3. When establishing any activity within the residence, ensure that it may not cause disturbance to other students.
4. Students may establish any cultural, social or recreational activity in the facilities of the Deanship of Student Affairs and with the prior approval of the Dean.
Article (7)
A. In case of violation of the provisions of these regulations, the student shall be subject to the following disciplinary penalties:
1. Drawing attention
2. Warning of any level (first, second, final)
3. Denial of the exercise of housing activities for a specified period.
4. Charging for damaged items no less than their double costs.
5. Denial of residency in the dorm for one semester.
6. Final termination of residency in the dorm.
B. Drawing attention penalty is imposed by the Housing Director.
C. The Dean of Student Affairs, upon the recommendation of the Disciplinary Committee, may impose the penalties (2, 3 and 4) of this Article.
D. The President may impose the penalties (5 and 6) of this article on the recommendation of the Disciplinary Committee.
Article (8)
A. Housing fees are determined as follows:
1. The single room fee is set at JD 150 per month in addition to the sales tax and any amendments that may be made by a decision of the University.
2. The student shall pay the rent in advance for each semester and within one week from the date of approval of her application.
3. The student is obliged to pay a deposit of JD (100) which will be refunded to the student when she leaves the housing if she does not cause any damage to the housing property.
4. The housing fees may be refunded to the student who withdraws within two weeks from the beginning of the first semester or second or one week from the beginning of the summer semester according to the academic calendar at the time except for the advance payment.
5. A student who is admitted to the residence shall be entitled to stay there during the vacations during the semester.
6. The Council may amend the housing fees at least one month before the beginning of each academic year.
B. The student shall lose her right to housing and the refund of her rent if she is dismissed from the University for any reason whatsoever.
Article (9)
The President shall take whatever he deems appropriate in all cases not provided for in these regulations.
Article (10)
The Dean and the Director shall be in charge for implementing these regulations.
Article 1
Practitioner Lecturers shall meet the following conditions for appointment at the university:
a) They should have the Bachelor’s degree or higher in the specialization in which they are going to be appointed.
b) They should have been working for at least 10 years after obtaining the Bachelor’s degree in an industrial or professional field related to the concerned academic department.
c) They should have done distinguished works leading to tangible progress of knowledge, or have achieved an innovation, invention, development of their field of specialization, or a creative or professional breakthrough.
d) They should be able to teach the courses assigned to them through practical applications.
e) They should preferably hold professional certificates or licenses related to the concerned field of specialization.
g) For the purpose of appointing a practitioner lecturer, the practical experience beyond 10 years shall count as one annual increment for each two years of experience with a maximum of 4 years within each category. The practitioner lecturer may, however, be appointed in Category A if their experience has exceeded 14 years for the purpose of determining their rank and salary.
Article 2
The practitioner lecturer shall be transferred from Category B to Category A of the same rank if they have met the following conditions:
a) They should have seniority in the same rank for a minimum of four years.
b) They should have developed practical relations between the University and industrial, professional and other sectors of production.
c) They should have contributed to the service of the university through a practical achievement leading to the development of the university practically or morally.
d) They should have produced at least one research paper published in an international scientific journal accredited by the university for the purpose of promotion. In that paper, they should be the first author and the name of the university should be mentioned. Or they should have produced a distinguished work of art leading to tangible progress of knowledge, or achieved an innovation, invention, development of their field of specialization, or a creative or professional breakthrough. The work of art referred to in this paragraph should meet the following conditions:
1. It should be creative and original.
2. It should fall within the specialization of the applicant.
3. It should be accompanied by a 400-500 brief analytical description explaining its theme, content, technicalities, and beauty.
4. It should be presented through a documentary medium, audio or visual, such as pictures, transparencies, slides, audio-visual tapes, or CDs, as the case may be.
5. It should be evaluated by a specialized committee including outstanding practitioners of experience and competence equal to that of the applicant in the local market. This committee shall be established by the faculty council upon a recommendation from the concerned department’s chairperson.
Article 3
The maximum teaching load assigned to the practitioner lecturer shall not exceed 15 credit hours.
Article 4
The appointment shall be in the form of an annual contract renewed upon the consent of both parties.
Article 1
These regulations shall be named “Regulations for Tuition Refund at the American University of Madaba of 2012”. They shall apply to students who withdraw from all courses in a semester after completing registration and paying all tuition fees, and shall go into effect after they have been duly approved.
Article 2
The financial provisions stipulated in these regulations shall apply in the following cases:
a) Deferment of study, semester withdrawal, and withdrawal from the University.
b) Withdrawal from one or more courses unless one or more courses have been added instead of the withdrawn courses.
Article 3
100% of only the tuition fees of registered credit hours shall be refunded to students who withdraw before the beginning of the semester, as posted on the University calendar, or the beginning of the drop/add period, after they have completed the registration process.
Article 4
50% of only the tuition fees of registered credit hours shall be refunded to students who withdraw during the drop/add period, after they have completed the registration process.
Article 5 No refund shall apply to students who withdraw from all courses in a semester after the end of the drop/add period.
Article 6
The refundable deposit shall be refunded to the student upon their withdrawal from the University and completion of the required acquaintance procedure.
Article 7
Semester registration fee shall not be refunded in any case.
Article 8
If a course has been cancelled by the university during the drop/add period, the student may register for another course instead. Should this be not possible, the tuition fees for the cancelled credit hours shall be carried over to the following semester.
Article 9
The Council of Deans shall decide on all cases not covered by these regulations.
Regulations No (9) of 2012
Regulations for Student Support and Employment Fund
at the American University of Madaba
Issued on the Basis of Article “17-B-11” of the Law of Jordanian Universities
No. 20 of 2009 and its Amendments
Article 1
These regulations shall be named “Regulations for Student Support and Employment Fund at the American University of Madaba of 2012”. They shall go into effect after they have been duly approved.
Article 2
The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
University | American University of Madaba |
Council | Council of Deans |
President | President of the University |
Fund Committee | Student Support and Employment Fund Committee at the University |
Dean | Dean of Student Affairs at the University |
Faculty Dean | Dean of the Faculty in which the student is enrolled |
Student | Regular student registered at the University |
University Activity | Any extracurricular activity decided upon by the University |
Article 3
A fund named “Student Support and Employment Fund at the American University of Madaba” shall be established at the University.
Article 4
The financial resources for this Fund include the following:
a) Annual University’s contribution to this Fund.
b) Gifts, donations, grants, and wills approved by the University. These are of two types:
1) Conditional, based on the donor’s wish.
2) Unconditional.
c) Any other resources coming to this Fund in accordance with the effective laws and bylaws.
Article 5
The Student Support and Employment Fund aims at:
a) Encouraging University students to excel and be creative in their studies.
b) ties between students and the University.
c) Providing for students’ financial needs by supporting them at the University.
Article 6
a. The Fund Committee shall be comprised of the President, or any of his Vice Presidents, as Chair, and the membership of each of the following:
1) Dean of Student Affairs.
2) President’s Assistant.
3) Director of Admission and Registration/Rapporteur
4) A representative of the donors, if applicable, to be chosen by the President.
5) A member of the University staff, to be chosen by the President at the beginning of each academic year.
b. The Fund Committee convenes at the request of its Chair, and the meeting shall be considered legal when the majority of its members are present provided the committee chair is among them. It takes its decisions by the majority of the present members’ votes; when there is a tie, the side with which the Chair sides wins.
Article 7
The Fund Committee assumes the following responsibilities:
a) Preparing the annual budget for the Student Support and Employment Fund and executing it.
b) Setting up a plan for financing the Fund.
c) Determining the criteria on the basis of which the money of the Fund is spent on University students.
d) Looking into the applications and required documents, and submitting its recommendations to the President.
e) Setting up criteria for student employment at the University.
f) Submitting a financial report to the Council of Deans at the end of the fiscal year.
Article 8
The following conditions have to be met for students to receive support from the Fund:
a) They have to be in a financial situation that makes them, partially or completely, incapable of paying the tuition fees.
b) They have to fill out an application, especially designed for this purpose, to which all documents showing the financial inability of their providers are to be enclosed, such as official statements showing their providers’ annual income, or affidavits from the Real Estate Department showing that their providers or spouses do not own real estate properties.
c) Applications shall be looked into by the Fund Committee to determine the amount and type of support (conditional or unconditional).
Article 9
Students who lose their providers due to death while studying at the University may be supported upon an application submitted to the Committee, provided that they:
a) Submit an official death certificate duly authenticated.
b) Be in financial straits.
c) Have successfully completed at least 15 credit hours.
d) Have a cumulative average not less than 60%.
Article 10
The following conditions have to be met for the support to continue to the beneficiary student:
a) Their cumulative average shall not go below 60% at the end of any semester.
b) Their credit hour load shall not go below 12 credit hours, excluding the summer session for this purpose.
c) They shall not receive a disciplinary penalty of ‘warning’ or above.
d) Students who are expected to graduate at the end of the semester are exempt from the credit-hour condition specified in item (b) of this article.
Article 11
The Fund Committee shall be committed to observe the donating party’s conditions as long as they are not in contradiction with the University bylaws and regulations.
Student Employment
Article 12
a) Students may be employed if they meet the following conditions:
1. Not being sponsored by any government or private authority.
2. Not having been inflicted by any disciplinary punishment of ‘warning’ or above within the preceding two semesters prior to the semester in which they are to be employed.
3. Not being employed by any government or private institution.
b) The Deanship of Student Affairs shall prepare the employment forms, provided they include items concerning the conditions stated in item (a) of this article, and the student employment financial claim forms and their follow-up.
Article 13
Students are employed by a decision from the President, or whomever he deputizes, upon a recommendation from the Dean, taking into consideration the following procedures:
a) Faculty deanships and administrative departments at the University inform the Dean of their intention to employ a number of students in the facilities under their supervision in jobs commensurate with the student’s nature and abilities.
b) The Deanship of Student Affairs announces the available employment opportunities.
c) The student submits the employment application to the Dean in the Deanship of Student Affairs at the University in view of their lecture timetable.
d) The Dean determines the number of hours and their schedule provided they do not exceed twenty hours a week during a semester.
e) The student rate shall be JD 5.00 per hour.
Article 14
The Dean may suspend the employment of a student at any time in any of the following cases:
a) If they have not fulfilled the duties they have been required to do, based on a report submitted by the deanship or department in which they are employed.
b) If a disciplinary punishment stipulated in the Student Discipline Regulations of a ‘warning’ or above has been imposed on them.
c) If the need for their employment no longer exists.
Article 15
The President, Dean, Faculty Dean, President’s Assistant, and Director of Admission and Registration at the University are responsible for the execution of these regulations.
Article 16
The Council shall decide on all cases not covered by these regulations.
Regulations No (14) of 2012
Regulations for Public Services
at the American University of Madaba Library
Issued by the Council of Deans on the Basis of Article “17-B-11” of the Law of Jordanian Universities No. 20 of 2009
and its Amendments
Article 1
These regulations shall be named “Regulations for Public Services at the American University of Madaba Library of 2012”. They shall go into effect after they have been duly approved.
Article 2
The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
University | American University of Madaba |
President | President of the University |
Dean | Any dean at the Univer |
Library Director | American University of Madaba Library Director |
Director | Director of any department or center at the University |
Department | Any academic department in a University faculty |
Library Materials |
Books, periodicals, documents, manuscripts, films, microfilms, slides, maps, university dissertations, discs, CDs, programs, and electronic data bases necessary for library purposes, among others |
Beneficiary |
Faculty members, students, and administrative staff of the University |
Article 3
The American University of Madaba Library undertakes to purchase library materials and makes them available in accordance with the effective Supplies and Works Bylaws at the University.
Article 4
a. Library materials are duly purchased upon a proposal from the Library Director, the Dean, or the Director.
b. The library shall provide one or two copies of each title; however, three copies may be purchased upon a recommendation from the concerned department chairperson on the basis of the actual needs.
c. If the requested number of copies exceeds three, the purchase is processed upon a recommendation from the faculty dean, provided that the number of purchased copies in all cases does not exceed five.
d. The Library Director is authorized to duly purchase at most (5) five copies of books authored by University employees, and at most (3) three copies of books written by Jordanian authors not working at the University, on the basis of their significance.
Article 5
The Library Director is authorized to prescribe to periodicals, series, and electronic data bases, and also to duly purchase back issues of periodicals in coordination with the concerned authorities at the University.
Article 6
a. University faculty members and full-time lecturers may check out at most (5) five books for a whole semester or a summer session.
b. University part-time lecturers and graduate students may check out at most (4) four books for one month.
c. University staff may check out at most (2) two books for two weeks.
d. Undergraduate University students may check out at most (3) three books for two weeks.
Article 7
a. Checked-out books may be renewed upon the consent of the Library Director, unless requested by another beneficiary.
b. Beneficiaries may not check out new books if they have overdue books.
Article 8
a. The Library Director has the right to recall any checked-out book before its due date, or to refrain from checking out any book if he/she sees it is necessary to keep it in the library for public interest.
b. The Library Director has the right to increase the upper limit of library materials allowed for a beneficiary to the extent they deem suitable on the basis of the beneficiary’s needs.
Article 9
References, periodicals, special collections, such as rare books, manuscripts, documents, university dissertations, audio-visual materials, such as microfilms, data bases available on CDs, and similar materials may not be checked out except in special cases decided upon by the Library Director.
Article 10
a. Books are placed on the reserve shelf upon a written request from faculty members or by an initiative from the library.
b. Books placed on the reserve shelf may be checked out only overnight. The library administers their usage during working hours, taking into consideration priorities of their request.
c. Overnight check-out of reserved materials begins one hour before the end of the official working hours of the library and ends one hour after the beginning of the following day’s work.
Article 11
a. If a beneficiary fails to return the library material on time, they shall be fined JD 0.5 for each day’s delay, provided that the total amount of fine does not exceed JD 50.00.
b. If returning the library material has been overdue for more than a hundred days, the instructions concerning the library material loss shall be applicable.
c. If a beneficiary fails to return a checked-out overnight library material on time, they shall be fined JD 0.5 for each hour’s delay, provided that the total amount of fine does not exceed JD 50.00.
Article 12
a. The Library Director may partially waive the library material late return fine upon a written petition submitted by the beneficiary, provided the waived amount does not exceed 50% of the fine.
b. The President may partially or totally waive the library material late return fine upon a written petition submitted by the beneficiary.
Article 13
A beneficiary shall be exempted from the late return fee in any of the following cases:
a. A sick leave supported by a medical report, duly authenticated, provided the overdue period does not exceed one week.
b. The death of one of the beneficiary’s first- or second-degree relatives, provided the overdue period does not exceed three days.
Article 14
a. Should a beneficiary lose any library material, they shall be obliged to return instead an original copy of that material, and to pay a fine equivalent to the costs of preparation (binding, indexing, classifying, among others). Otherwise, they shall be fined thrice as much the cost of the library material in current prices, in addition to the costs of preparation.
b. Should a beneficiary lose part of any multipart library material, they shall be obliged to return instead an original copy of the whole material, and to pay a fine equivalent to the costs of preparation (binding, indexing, classifying, among others). Otherwise, they shall be fined thrice as much the cost of the library material in current prices, in addition to the costs of preparation (binding, indexing, classifying, among others).
c. Should a beneficiary lose any library material that has been received as a gift or exchange, the Library Director may estimate the cost of the lost material, and the beneficiary shall be subject to items (a) and (b) of this article.
Article 15
A person who causes any damage, rearing apart, or distortion to any library material shall have to provide a replacement of the whole material, and shall be subject to a fine equivalent to the costs of preparation (binding, indexing, classifying, among others), or a fine equivalent to four times as much the cost of the library material in current prices in addition to the costs of preparation (binding, indexing, classifying, among others).
Article 16
If a student refuses to return any checked-out material, they shall be referred to the Dean of Student Affairs to take disciplinary measures against them, in addition to subjecting them to Articles (11) and (15) of these regulations.
Article 17
a. A beneficiary has the right to inspect the library material before checking it out to ensure its freedom of any defects.
b. The beneficiary is fully responsible for the integrity of the checked-out material.
Article 18
The library offers photocopying and printing services according to the following rates:
a. Any library material may be photocopied at JD 0.050 per copy.
b. A university dissertation may be copied on a CD at JD 10.00.
c. Materials for official university business are copied free of charge upon a request from the concerned departments after obtaining the approval of the President or whomever he deputizes.
d. Electronic printing for University students and staff at JD 0.050 per copy.
Article 19
The library offers the services of information and bibliographical search through the library data bases and electronic data bases published on the internet as follows:
a. Printing no more than (150) pages, free of charge, for University students from the electronic data bases subscribed to by the library. If the number of pages exceeds this limit, students shall be charged JD 0.100 per page.
b. Printing from the internet for University staff at JD 0.050 per page.
Article 20
The University library may donate books in the form of gifts in accordance with the Supplies and Works Bylaws in effect at the University.
Article 21
Library materials deemed irreparable may be disposed of, and consequently dropped out of the library records and the lost material records in accordance with the effective Supplies and Works Bylaws at the University.
Article 22
If any person misbehaves within the library premises or commits any of the disciplinary violations or violates the library instructions, the Library Director may disallow that person from entering the library or prevents them from checking out any library material for a period not exceeding one semester, or file a complaint against them in the Deanship of Student Affairs of the University to take the appropriate disciplinary actions against them.
Article 23
Library visitors shall be subject to inspection at the exit doors by the door inspectors to show what they have of books and other library materials.
Article 24
The President, Deans, and Directors are responsible for the execution of these regulations.
Article 25
The Council of Deans shall decide on all cases not covered by these regulations.
Regulations No (16) of 2012
Regulations for Scientific Trips
at the American University of Madaba
Issued on the Basis of Article “17-B-11” of the Law of Jordanian Universities
No. 20 of 2009 and its Amendments
Article 1 These regulations shall be named “Regulations for Scientific Trips at the American University of Madaba of 2012”. They shall go into effect after they have been duly approved.
Article 2 The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
University American University of Madaba
President President of the University
Faculty Dean Dean of any faculty at the University
Article 3 The University is keen on supporting scientific trips, and on encouraging them as an inseparable component of the academic study at the University, and one aspect of scientific activities that provide students with multifarious opportunities to develop scientific knowledge and to acquire practical experience through observation and examination.
Article 4 Academic departments shall determine the courses that require scientific trips, stating the nature of those trips, their destinations, and conditions, provided such trips are necessary to fulfill the study of those courses.
Article 5 The department chair shall inform the faculty deanship of the courses that require scientific trips, along with a description of the proposed trips.
Article 6 Scientific trips shall be organized after getting the University President’s approval upon a proposal from the concerned department and a recommendation from the faculty dean.
Article 7 Scientific trips shall be organized according to the following schedule:
a) One-day internal trips: at least two weeks prior to the date of the trip.
b) More than one day internal trips: at least five weeks prior to the date of the trip.
c) External trips: at least eight weeks prior to the date of the trip.
Article 8 Applications for scientific trips must include the following information:
a) Authority supervising the trip.
b) Nature, type, and objectives of the trip.
c) Duration and program of the trip.
d) Estimated cost of the trip.
e) Number of participants in the trip.
Article 9 a) The scientific trip shall be confined to the students of the course to which the trip is related. No other students shall be allowed to participate in the trip except those who have successfully completed the course but did not have the chance to participate in the scientific trip related to that course.
b) No student shall be allowed to participate in a trip for the same course more than once.
Article 10 a) The supervisor of the scientific trip shall be the course instructor; however, assistant supervisors may be appointed if the number of participants exceeds (25) students.
b) A female supervisor shall be appointed in mixed scientific trips whose duration exceeds one day.
Article 11 The transportation and travel allowances shall be paid to the officially appointed supervisors in accordance with the Transportation and Travel Bylaws effective at the University.
Article 12 The University shall contribute no more than 75% of the total cost of the student scientific trip.
Article 13 The University shall allocate the necessary amounts of money to cover its contributions in the scientific trips for the different departments.
Article 14 The faculty dean shall notify the Dean of Student Affairs, in an official letter containing a list of the students participating in the trip, of the scientific trips before they are carried out.
Article 15 Student trips are part and parcel of University life; anything banned and forbidden on campus shall be banned and forbidden during a student trip.
Article 16 Participants in student trips shall totally abide by the oral and written instructions issued by the trip supervisor; any violation committed by a student during a trip shall be subject to punishment in accordance with the disciplinary bylaws effective at the University.
Article 17 Participants in more than one day internal and external trips shall submit a proof of their parents’ approval for them to participate in the trip.
Article 18 No student trips shall be organized except in accordance with these regulations.
Article 19 The President and the Dean of Student Affairs shall be responsible for the execution of the provisions of these regulations. In the case of disagreement on interpreting their articles, the matter shall be referred to the Council of Deans to issue the required interpretation.
Article 20 The Council of Deans shall decide on all cases not covered by these regulations.
Regulations No (15) of 2012
Regulations for Student Excursions
at the American University of Madaba
Issued on the Basis of Article “17-B-11” of the Law of Jordanian Universities
No. 20 of 2009 and its Amendments
Article 1 These regulations shall be named “Regulations for Student Excursions at the American University of Madaba of 2012”. They shall go into effect after they have been duly approved.
Article 2 The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
Kingdom Hashemite Kingdom of Jordan
University American University of Madaba
President President of the University
Deanship Deanship of Student Affairs
Supervisor Excursion Supervisor
Student Regular student registered at the University
Article 3 The University is keen on supporting student excursions, and on encouraging them as an inseparable component of the integrated university life and one of the general features of student activities that provide students with multifarious opportunities to develop their personalities and help them acquire scientific knowledge and assume rational responsibility. The Deanship, therefore, works in cooperation with concerned faculties, societies, student union and clubs to organize all kinds of excursions. To achieve these goals, the University aims, through organizing student excursions, at the following:
Article 4
Article 5 Student excursions shall be organized through:
Article 6
The Deanship of Student Affairs excursions shall follow the following procedures:
Article 7
The student clubs excursions shall follow the following procedures:
Article 8
The excursion supervisor shall be a faculty member or one of the appointed supervisors in the Deanship.
Article 9
Excursion supervisors shall be appointed according to the following arrangement:
Article 10
Internal and external supervisors shall be responsible for the following:
Article 11 Financial matters pertaining to the student contributions in the special excursions shall be decided by the President upon a recommendation from the Dean of Student Affairs.
Article 12 The Dean of Student Affairs shall, upon a recommendation from the concerned department in the Deanship, determine the fee for the students’ participation in the excursion. The following points shall be taken into consideration before determining the fee:
Article 13 All sums of money saved from any excursion as a result of the delegation having been hosted by the competent authorities in Arab and foreign countries shall be transferred to the activities budget to be used when a return visit is made to the University.
Article 14 Transportation and travel allowances shall be paid to internal and external excursion supervisors in accordance with the Transportation and Travel Bylaws effective at the University.
Article 15 Student excursions are part and parcel of University life; anything banned and forbidden on campus shall be banned and forbidden during a student excursion.
Article 16 Participants in student excursions shall totally abide by the oral and written instructions issued by the excursion supervisor; any violation committed by a student during the excursion shall be subject to punishment in accordance with the disciplinary bylaws effective at the University.
Article 17 Participants in more than one day internal and external excursions shall submit a proof of their parents’ approval for them to participate in the excursion.
Article 18 No student excursions shall be organized except in accordance with these regulations.
Article 19 The President and the Dean of Student Affairs shall be responsible for the execution of the provisions of these regulations. In the case of disagreement on interpreting their articles, the matter shall be referred to the Council of Deans to issue the required interpretation.
Article 20 The Council of Deans shall decide on all cases not covered by these regulations.
Student Conduct Code at the American University of Madaba
The American University of Madaba (AUM) is committed to facilitating academic and personal growth of its students and to providing them with a stimulating and safe campus atmosphere. By entering AUM, students are expected to conduct themselves in a manner compatible with the University standards of personal and educational integrity; to assume responsibility for their actions; to recognize and uphold University regulations; to be respectful of the rights and welfare of members of the University community as well as its guests. In sum, the student’s conduct shall not threaten (physically, mentally or emotionally) the health, safety or welfare of members of the University or its guests.
Students attending AUM are obliged to comply with several responsibilities, including, but not limited to the following:
(a) Obeying local and national laws;
(b) Avoiding the misuse or harm of property which belongs to the university, any member of the university community or its guests;
(c) Not to practice any form of discrimination or intimidation.
Students are encouraged to utilize all University services and facilities to elevate their academic knowledge, personal skills and hobbies; widen their cultural knowledge; and become a more diverse and tolerant community.
The Student Conduct Code is not a substitute for criminal or civil judicial proceedings. It is intended to be an integral part of AUM’s learning experience, which can result in helping students to change their behavior, enhance the level of their maturity and responsibility. The Student Conduct Code guarantees the rights of students to exercise their rights on any issue that concerns them and to appeal any accusation that might be filed against them.
Students are responsible for obtaining all published materials and updates from the Office of Student Affairs relating to this Code. Any question of interpretation or application of this Student Conduct Code shall be referred to the Dean of Student Affairs.
1.1 The goals of the Student Conduct Code are:
1.2 The Student Conduct Code fulfills this mission by providing programs and services that:
1.3 Professional Conduct
As part of its commitment to integrity and respect in the community in which it operates, AUM expects that its students will conduct themselves in a professional and respectful manner at all times, both when interacting within the university community and when representing the University at events outside the institution. In this regard, students will not at any time engage in unduly disruptive, threatening, unethical, disrespectful or abusive conduct toward other members of the University community, including fellow students, instructors and staff, and their conduct should be compatible with the requirements of their environmentally friendly campus.
AUM prohibits discrimination against any member of the University community on the basis of race, religion, color, sex, age, national origin or ancestry, genetic information, marital status, parental status or disability. Accordingly, equal opportunity of employment and admission shall be extended to all qualified persons. The University is an Equal Opportunity Employer and promotes fair treatment practices in employment and admission, which provides specific contractual rights and remedies consistent with local laws, regulations and orders for ethnic minorities, women and persons with disabilities.
All students are to be treated equally and have the same right to access and use University facilities regardless of race, age, sex, color, religion, marital status, national origin or ancestry or disability.
Article I: Student Bill of Rights
Students have certain rights as members of the University community, in addition to those rights and privileges guaranteed by the laws and constitution of the Hashemite Kingdom of Jordan. Under any circumstances, the University shall respect and take full responsibility not to deny these rights to students. Students have the responsibility not to deny these rights to other members of the University community. Under all circumstances, the University shall not compromise the rights and privileges granted to students and students will not be subject to questioning or discipline for exercising any of these rights and privileges as listed below:
The University should provide a healthy, safe, experiential, exploratory and welcoming campus environment to enable students to develop intellectual and academic freedom. Furthermore, the teaching process should preserve the rights of students for respect and dignity, and the University is obligated to assist students and provide the necessary tools to enhance the learning process.
Students have the right to be told clearly at the beginning of the course about the content of the course, study plan, teaching/learning methodology and how their performance and competence will be evaluated. Students have the right to be updated consistently, concisely and carefully about their performance in the tasks assigned by the instructor such as exams, in-class activities, homework, projects, etc. Students have the right to be evaluated according to the criteria clearly stated in the syllabus at the beginning of the course without prejudice or favoritism. To assure perpetual quality teaching, students have the right to evaluate faculty members for each class taken.
Students have the right to a campus life free of any form of discrimination or harassment. Students must be viewed and treated equally by all University officials and other students, irrespective of their race, age, sex, color, religion, marital status, national origin or ancestry or disability.
Disabled students have the right to access and utilize all facilities and services provided by the University. The University administrative team should engage disabled students to participate in all activities and potential opportunities.
Students have the right to due process to defend themselves against any allegation involving the possible violation of any item of the Code.
Students have the right not to share or disclose any private or confidential matters about their personal beliefs or views to any member of the University community. Students also have the right to refuse any unauthorized search of or seizure from their person.
Students have the right to the protection of their educational records from unauthorized disclosure, tampering or soliciting.
The University recognizes each student's right to free speech. In keeping with this recognition, the student media shall be free of censorship and advanced approval of material, provided that its student leadership develops written editorial policies, ethical operating procedures and provides accurate and balanced news coverage that conforms to the highest academic and journalistic standards, local laws and the Mission of the University.
Students have the right to contribute to the making of institutional policy generally affecting their social or academic affairs. Students have the right to participate in the formation of standards of student conduct and the student disciplinary procedures by serving as members of appropriate committees such as the Student Affairs Committee of the Faculty Council. Furthermore, Students have the right to be represented by student clubs.
Article II: Forbidden Conduct
All forms of academic misconduct, including, but not limited to, cheating, attempting to cheat, deliberate absence from lectures, fabrication, plagiarism, facilitating academic misconduct and unauthorized possession or disposition of academic materials.
Dishonesty, including but not limited to furnishing false or misleading information to any University official, forgery, alteration or misuse of any University document, record, fund or identification.
Actions or attempted actions that obstruct, interfere or could result in harm to any member of the University community or its guests, regardless of its actual intent.
Any action which restricts, obstructs or interferes with any academic, athletic or administrative function or attempts to do so.
Smoking is prohibited inside of all University buildings, including dormitories and offices. Members of the University community who choose to smoke must do so only outdoors in designated areas of the campus.
Physical, mental, psychological or verbal abuse, intimidation or conduct which threatens or endangers the health, welfare or safety of any person on campus, including self-abuse, is prohibited on University premises.
Verbal or physical transgression of an individual or group based upon their race, age, sex, color, religion, marital status, national origin or ancestry, disability, veteran status is forbidden by the non-discrimination policy of the University.
It is forbidden to make people do unusual, difficult or dangerous things which could endanger their mental or physical health or safety, as a precondition to joining a group, organization or club.
The University strictly forbids the use, possession, transfer and/or sale of narcotic and other unlawful drugs.
The University strictly forbids the use, possession, transfer and/or sale of alcoholic beverages of any type on University premises.
Possession or use of firearms, dangerous weapons, flammable devices, explosives, chemicals, knives or other harmful tools on University premises is strictly forbidden unless it is authorized for use in coursework and is carefully supervised.
Students are not permitted in any open or closed area of the Campus that has been designated as off limits by the University or any authorized University official. Students are not allowed to be present in University buildings, steam tunnels or on University property at times or places where such presence is prohibited.
Theft, attempted theft, misuse and/or damaging of property belonging to the University or any member of the University community is forbidden. Such actions will be disciplined internally and could also result in legal charges being filed against the person or people responsible.
Actions which violate the laws and traditions of the Hashemite Kingdom of Jordan are forbidden on University premises and could also result in external charges being filed.
Actions including, but not limited to, indecent behavior, posting of photographs/images of a sexual nature, engaging in intimate activity, viewing or promoting unethical videos.
Playing games for gain or any other form of betting.
Students are expected to hold to a high level of decency and morality and are expected to dress in an appropriate manner on campus. A student’s attire should never be crude, provocative or offensive in any way. Therefore, indecent or culturally inappropriate clothing is prohibited from the educational environment.
Any form of misuse or abuse of University computers or other technological resources.
Bullying and hounding are particularly vicious forms of physical and/or mental abuse and will be treated as such.
Participation in or attendance at riots or mass disturbances on the city streets or on any area of the Campus.
Defiance, belligerence toward or lying to a University security officer, faculty member or other University official, who, in the line of duty, issues an order or asks for identification or information.
Students are expected to carry University identification cards at all times and must identify themselves to University officials upon request.
Any student found to have committed, or attempted to commit, any of the following deeds is subject to disciplinary sanctions.
Honor Code Pledge
As a student at the American University of Madaba, I pledge to commit myself to honesty and integrity. I pledge to read the Student Conduct Code and become aware of all misconducts detailed therein and shall refrain from all acts of academic and behavioral misconduct. I swear to respect the safety and welfare of all members of the University community and its guests.
Student name Signature
Regulations No. (6) of 2012
Faculty Regulations
at the American University of Madaba
Issued on the Basis of Article “17-B-11” of the Law of Jordanian Universities
No. 20 of 2009 and its Amendments
Article 1 These regulations shall be named “Faculty Regulations at the American University of Madaba of 2012”. They shall go into effect after they have been duly approved.
Article 2 The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
University American University of Madaba
Council Council of Deans of the University
President University President
Committee Appointment and Promotion Committee
Research Scientific research acceptable for promotion
International Journal A scientific, refereed, periodical, specialized, and indexed journal, having an international editorial board, researchers, and distribution, and is cited at Thomson ISI or its equivalent
Recognized Journal A scientific, refereed, periodical, and specialized journal, recognized by the University
Bylaws Faculty Bylaws of the University No. (1) of 2012
Appointment
Article 3 a) Taking the conditions mentioned in Article (5) of the Bylaws into consideration, faculty members to be appointed at the University shall have obtained their academic degrees through regular study requiring full attendance, with an average not less than ‘Good’ in the Bachelor’s degree, except in special cases approved by the Council upon the recommendation of the Committee.
Article 4 a) For the appointment of a faculty member at the University, the academic rank they held in any other university recognized by the University may be accepted provided they have obtained that rank in accordance with the promotion criteria followed by the University. Their seniority in the rank shall be calculated in such a way that each year spent there is equal to a year at the University if they have obtained the seniority at a Jordanian state university; otherwise, the Committee shall decide on the number of years to be counted.
Article 5 For the ‘Instructor’ at the University to be appointed at the rank of ‘Assistant Professor’, they shall have obtained the academic qualification stipulated in Article (7) of the Bylaws, provided they submit their resignation from their current position at the University.
Article 6 Faculty members may not vote in the department council or faculty council on any appointment unless they hold a rank equal to or higher than the rank to be occupied.
Article 7 The chairperson of the department forwards the department council’s recommendation for appointment to the faculty dean within a period not exceeding two weeks of the date on which the application was forwarded to them. Should the dean not receive the department’s recommendation during the specified period, they shall review the application directly before the faculty council within a period not exceeding two weeks.
Article 8 a) The appointed faculty members shall report to work as of the date stated in their appointment decision. Should the need arise for them to start prior to that date, their work shall be against a stipend determined by a decision issued by the President. The President may also approve, at his discretion, the deferment or delaying of the commencement of work due to unforeseen circumstances for at most two semesters.
Article 9 a) Amendment of the faculty member’s rank or salary may be looked into if they submit a petition to this effect within six months of the date of their appointment at the University.
Article 10 Faculty members shall have to submit an annual report including information about their achievements, activities and contributions, and their research articles that have been published or accepted for publication to the chairperson by the end of the first semester of the academic year.
Article 11 The dean of each faculty shall forward the names of untenured faculty members in that faculty to the concerned departments to recommend or not the extension of their probation period and the termination of the work of any faculty member, using a form called “Extension of the Faculty Member Probation Period” that is to be filled in by the concerned dean and department chair with the items stated in Article (27) of these regulations.
Article 12 The faculty dean shall present the department council recommendations concerning the extension of the probation period before the faculty council, and then submits the recommendation of the faculty council along with the documents referred to in Article (11) of these regulations to the President, who in turn shall forward it to the Council to decide on the extension or not of the probation period.
Article 13 Renewal of contracts shall follow the same process in terms of procedure and reports as in the case of probation period extension.
Article 14 Joint appointments shall be subject to the following principles and conditions:
Full-time Lecturers
Article 15 a) Full-time lecturers to be appointed at the University shall meet the conditions stated in Article (3) of these regulations.
Article 16 a) Evaluation of full-time lecturers shall be conducted in the same way faculty members are evaluated.
Transfer
Article 17 a) Faculty members seeking the transfer from one category to a higher category within the same rank shall meet the following conditions:
Promotion
General Requirements for Promotion
Article 18 To be promoted to a higher rank, faculty members shall meet the following conditions:
Article 19 a) Assistant or Associate Professors may apply for promotion to a higher rank eight months prior to the completion of the legal period required for the higher rank if they have met the other legal conditions required for holding the higher rank.
Article 20 a) The upper limit on the number of research works published or accepted for publication in any one journal shall not exceed 50% of the research work required for promotion.
d) Research work submitted for promotion shall meet the following criteria: Research Work |
Upper Limit Accepted for Promotion |
Authored, translated, or verified books |
Two books |
A chapter in a book |
One chapter |
Research papers published in international, specialized and refereed conference proceedings |
Two papers |
Papers extracted from dissertations |
Two papers |
Specialized studies as part of a project |
Two studies |
Research papers published in local/regional, specialized and refereed conference proceedings |
Two papers |
Employee Bylaws
American University of Madaba (AUM)
2012
© AUM 2012
American University of Madaba Employee Bylaws
Issued on the Basis of Article (35) of the Law of Jordanian Universities No. 20 of 2009 and its Amendments
Article 1 These Bylaws shall be named “American University of Madaba Employee Bylaws of 2012”. They shall go into effect after they have been duly approved.
Article 2 The following words and phrases shall have, wherever they appear in these bylaws, their specified meanings unless otherwise indicated in context:
University American University of Madaba
Council University Council
President University President
Faculty Any faculty or deanship at the University
Dean Faculty Dean or Dean of Student Activities at the University
President’s Assistant President’s Assistant for Administrative and Executive Affairs
Unit Main administrative unit in the administrative, technical or service organization at the University which includes two or more departments
Center Any center established at the University
Department A subdivision of a Unit comprising two or more Divisions
Division A subdivision of a Department comprising two or more Sections
Section A subdivision of a Division
Director The director of a Unit, Center, or Department at the University
Committee The Employee Affairs Committee at the University established in accordance with the provisions of these bylaws
Employee Any person appointed by a decision from the concerned authority in a classified job or on a contract, but does not include those appointed against a daily stipend or remuneration
Worker Any person appointed by a decision from the concerned authority against a daily stipend
Job Table A table of jobs allotted to the faculties, deanships, units, and departments of the University issued by the Council at the beginning of each fiscal year
Category A group of jobs with grades, salaries, specifications, and responsibilities stipulated in these bylaws
Medical Authority Specialized Medical Committee Accredited by the University
Article 3 These bylaws shall apply to all employees at the University or in any of its institutes or centers.
Article 4 University employees are classified into the following categories:
Article 5 a) The University may hire persons, defined in these bylaws as ‘workers’, against daily wages in view of the financial resources allocated in the University budget for this purpose.
Article 6 The administrative staff classified jobs at the University are categorized as follows:
1st Category: This category includes the leading administrative and highly specialized positions. No persons shall be appointed in or promoted to this category unless they hold at least the first university degree, in addition to the other qualifications and experiences stipulated in these bylaws, provided the required practical experience is not fewer than five years. The responsibilities of this category’s jobs include:
2nd Category: This category includes the positions which are responsible for specialized works in the applied and natural sciences and humanities, such as the medical, engineering, economic, agricultural, administrative, legal, educational, accounting, and financial professions, and any other such professions, and for supervising these works. No persons shall be appointed in this category unless they hold at least the first university degree.
3rd Category: This category includes the positions which are responsible for basic works in administrative, clerical, accounting, and training fields, warehouse, supplies, and library affairs, artistic, handicraft, and vocational works, or any other such works, and for supervising these works. No persons shall be appointed in this category unless they hold at least a community college diploma or its equivalent.
4th Category: This category includes the positions which are responsible for allied professional handicraft works, and supervising their execution, or for performing certain tasks.
Article 7 The titles, categories, groups, qualifications, appointment conditions, grades, and salaries of university jobs shall be defined in the job classification table issued by the President upon a recommendation from the Committee.
Appointment
Article 8 1. The President shall establish a committee called ‘Employee Affairs Committee’, consisting of five members, with the President’s Assistant as chair, and including in its membership the Human Resource Director, two University employees, and the concerned Dean or Director.
Article 9 Any person to be appointed in any administratively classified job at the University shall be:
Article 10 Non-Jordanians may be appointed on a contract, if no Jordanians having the required qualifications to occupy the job are available, or in case there are agreements or memoranda of understanding signed between the University and other foreign universities or scientific institutions, provided that they meet the stipulations stated in items (b), c), (d), (e), and (f) of Article (9) of these bylaws, and that the effective laws of Jordan are observed.
Article 11 The employee’s age shall be stated in their initial appointment decision. If their date of birth is unknown, it will be considered the first day of January of the year of birth, and the official document of birth submitted at the commencement of appointment shall not be subject to change or alteration, whatever the reasons.
Article 12 a) An employee shall be appointed at the University on an annual contract, subject to renewal by the consent of both parties. They shall not be appointed on a classified job before the elapse of at least two years.
Article 13 When an employee is appointed, their previous experience may be considered in such a way that one annual increment is added to the basic salary for each year of specialized experience gained after obtaining the academic qualification, based on which they have been appointed, in the field of the job in which they are to be appointed. The counted years of experience shall not, however, exceed fifteen years, with a fragment of a year exceeding nine months rounded to one year.
Article 14 If the employee obtains a new university qualification recognized by the University in the field of their work, after having obtained prior written consent of the President, their status may, by a decision from the President, upon a recommendation from the Committee, be altered in view of that qualification’s grade and salary. If, however, the employee’s grade is equal to that grade or higher, or if their salary is equal to or higher than the new grade’s salary, they may, based on instructions issued by the President, be awarded annual increments commensurate with the new qualification.
Article 15 a) The President shall appoint a director for each Unit, Center, or Department at the University for one year, subject to renewal.
Article 16 Tenure of an employee shall be considered in accordance with regulations issued by the President.
Article 17 The President may, upon a recommendation from the Committee, appoint persons of special extraordinary proficiency and experience at aggregate salaries on contracts stating their rights and responsibilities.
Annual Increment
Article 18 The concerned authority shall grant one annual increment according to the salary scale within the same grade in view of the employee’s proficiency and productivity, provided that their overall performance in their annual report is not less than ‘good’ and their duration of service at the University is not less than nine months in the case of the new employees. As for the employees who are on an unpaid study leave, or the ones on scholarships, they shall be entitled to the annual increment if the aggregate of their service after the last increment before or after their leave or scholarship is not less than nine months.
Article 19 Taking into consideration what is stated in Article (49) of these bylaws, the concerned authority shall withhold the annual increment for one year as of the due date if the overall performance of the employee in the annual report is ‘intermediate’ or below.
Article 20 An employee may ascend in the same grade year by year, and from one grade to the lowest category of the immediately higher grade, provided their overall performance in the annual report is ‘good’ or higher.
Promotion and Incentives
Article 21 An employee may be promoted to a higher grade, or transferred from one category to a higher within the same grade, according to the salary scale stipulated in the effective University Employee Salary and Increment Bylaws, if the following conditions are met:
Transfer
Article 22 a) A director classified in the first category is transferred by a decision issued by the President.
Deputation
Article 23 If a position becomes vacant, or if its occupier absents themselves for a justified reason, another employee may, by a decision from the President, be deputized to perform the tasks and responsibilities of that position for a fixed period not exceeding three months.
Leaves
Article 24 An employee is entitled to the following leaves according to the provisions of these bylaws:
Article 25 a) An employee is entitled to the following annual leave:
Article 26 The regular annual leave becomes due for the tenured employee as of the first day of the fiscal year. If their services end before the end of the fiscal year, their due leave is calculated proportionate to the duration of their work in that year.
Article 27 a) The President may, upon a recommendation from the Committee and the concerned Dean or Director, grant the tenured classified employee who has spent at least five consecutive years of actual work at the University an unpaid leave for one year, subject to renewal for one more year.
Article 28 a) The President may, at his discretion, and upon a recommendation from the concerned Dean or Director, grant an employee an unpaid leave for a period not exceeding two months. This leave shall not count as a period of service acceptable for the purposes of promotion, seniority, end-of-service gratuity, saving, and the annual increment.
Article 29 The work interest shall be taken into consideration when the regular annual leave or the unpaid leave is granted. The employee shall not leave work before obtaining the prior written consent to their leave, and request for leave shall be submitted at least three working days before the beginning of the leave.
Article 30 a) The President’s Assistant may, for compelling reasons, and upon a recommendation from the concerned Dean or Director, award the employee who has exhausted their annual leave, an accidental leave, not exceeding three days, only once a year at full pay.
Article 31 The President may, upon a recommendation from the concerned Dean or Director, grant an employee a leave not exceeding fourteen days at full pay to perform Hajj (Pilgrimage to Mecca), provided that the employee has been employed by the University for at least five consecutive years. This leave shall be granted only once throughout the employee’s work at the University.
Article 32 a) An employee may be granted disconnected sick leaves not exceeding in aggregate seven days a year upon a recommendation of a physician and the consent of the concerned Dean or Director. If the duration of the disconnected sick leaves has exceeded seven days in a year, the extra period shall be deducted from the employee’s annual leave due for that year. If they have exhausted the annual leave, the extra period shall be deducted from their salary.
Article 33 The classified employee, on a sick leave, shall be granted the following allowances:
Article 34 If the Medical Authority decides that the employee who has been affected by a disease while performing their work or because of it, without being negligent, they shall be granted a sick leave at full salary along with allowances during the period needed for their recovery, provided it does not exceed a whole year. If they have not recovered during that year, their services shall be terminated by the authority concerned with appointment, in which case all their financial claims shall be paid.
Article 35 The employee who is on an academic scholarship, or who has been granted a long sick leave, shall not be entitled to an annual leave for the duration of their scholarship or sick leave.
Article 36 a) If an employee falls ill while on an official mission outside the Kingdom or while they are abroad in a legal way, they shall be entitled to a sick leave, not exceeding one week, based on a report from one physician. The employee in this case has to notify their department in writing of their illness as soon as possible, and to send the medical report they have obtained to their department.
Article 37 A contract employee, who is on a sick leave, shall be granted the following claims if their sick leave falls within the duration of the contract signed with the University:
Article 38 a) A working woman shall have the right to get a total of ten weeks of maternity leave at full pay before and after delivery, provided the duration of leave occurring after delivery does not go below six weeks. It shall be banned to request her to report to work before the end of that period.
Article 39 If the service of an employee at the University ends other than by dismissal from employment or job loss, their salary and allowances for the leave they deserve at the end of their service shall be paid.
Article 40 Leaves are granted as follows:
Employee Tasks
Article 41 An employee shall have to perform all tasks and duties ascribed to them, and to abide by the provisions of laws, bylaws, regulations and decisions effective at the University. They shall have, therefore, to:
Article 42 An employee shall be banned from doing any of the following acts:
Performance Evaluation and Annual Reports
Article 43 a) The performance of employees shall be evaluated for all purposes stipulated in these bylaws, including due contract renewal, tenure, promotion, and incentives, on a special form approved by the President.
Article 44 a) Contract employees shall be evaluated after three months of their appointment (first evaluation), and after nine months of their appointment (second evaluation), during the first year of the contract.
Article 45 a) Taking into consideration the administrative hierarchy, the employee shall fill out their evaluation form (self-evaluation), write down the grades and answers in the field of achievements and work development requirements.
Article 46 a) Taking into consideration the authorities stipulated in Article (50) of these bylaws, an employee shall be subject to the following punishments:
Article 47 The employee’s report may not be withdrawn or modified after it has been sent to the University Human Resource Department.
Article 48 The President shall issue the employee evaluation forms and instructions.
Disciplinary Punishments and Procedures
Article 49 a) If an employee commits a violation to the effective University laws, bylaws, regulations, and decisions, or an act or conduct which may encroach upon or hinder their responsibilities and authorities, or a violation to the code of ethics, or a breach of their job responsibilities, or any of the acts stipulated in Article (42) of these bylaws, they shall be subject to the following disciplinary punishments:
Article 50 The disciplinary punishments stipulated in item (a) of Article (49) of these bylaws shall be inflicted for the misconduct committed by the employee in accordance with the following authorities:
Article 51 a) Two disciplinary councils shall be established at the University at the beginning of each academic year, the Disciplinary Council of First Instance and the Appellate Disciplinary Council. Each council shall be composed of a chair and two members to be appointed by the Council of Deans for one year subject to renewal, and shall hold its meetings at the request of its chair.
Article 52 If a violation to job duties and responsibilities is attributed to an employee, the President shall establish an investigation committee comprised of three University employees before the employee is referred to the Disciplinary Council of First Instance. The committee chair shall defend its report before the Disciplinary Council.
Article 53 Each of the two disciplinary councils convenes at the request of its chair and the presence of all its members, its proceedings shall be confidential, and its decisions are taken by the majority.
Article 54 a) The employee referred to the Disciplinary Council shall be notified in writing of the violation attributed to them to their place of work at the University, or their place of residence, at least seven days prior to the date of the session set to look into the violation. They shall have the right to respond in writing to what is attributed to them within that period.
Article 55 The Disciplinary Council of First Instance may call upon witnesses or experts for a hearing session upon their taking the legal oath, and may carry out an investigation into the violation presented before it, including the physical examination and seeking the assistance of experts, to be able to take the proper decision concerning the violation.
Article 56 If the employee referred to the Disciplinary Council of First Instance absents themselves without an excuse acceptable by this council, the disciplinary measures shall be inflicted upon them in absentia.
Article 57 a) An employee who has been dismissed from employment or expelled by a decision from the Disciplinary Council of First Instance may appeal to the Appellate Disciplinary Council within two weeks of the date of the decision if it was taken in their presence, or of the date of notification if the decision was taken in absentia. The appeal shall be in writing and be submitted to the President’s office against an official receipt.
Article 58 No decision concerning the promotion of the employee referred to the Disciplinary Council of First Instance or accepting their resignation shall be taken until the decisive final decision has been taken in their case.
Article 59 a) If the President, the Disciplinary Council of First Instance, or any committee investigating a disciplinary violation, finds out that the violation being looked into or investigated involves a penal crime, the President shall refer the case to the concerned attorney general to take legal action, and subsequently all disciplinary measures shall be ceased until the final court decision has been issued in the penal crime.
Article 60 a) If the final decision of the Disciplinary Council or the decisive legal sentence has entailed the acquittal of the employee, referred to any of these two authorities, of the conduct violation or charge attributed to them, as the case may be, they shall be entitled to their whole salary along with all rights and privileges for the suspension period.
Article 61 The President, or whomever he deputizes, shall deliver, in writing, all notifications related to the disciplinary measures stipulated in these bylaws, and all decisive sentences issued in the disciplinary violations, to the concerned employee.
End of Service
Article 62 The employee’s service at the University shall end in any of the following cases:
Article 63 a) An employee submits their resignation in writing. It shall be approved or denied by a decision from the authority entitled to appoint employees within thirty days of the date of submitting it; otherwise, it shall be considered legally accepted.
Article 64 a) An employee is considered losing their job if they absent themselves from work for a period of ten consecutive days without obtaining a legal leave or having an acceptable excuse, and without notifying their immediate superior during the period of absence in any possible way. In this case, the employee shall be warned in writing via registered mail at the address stated in their personal file, via electronic means, and through an announcement in at least one of the local newspapers, to return to work; otherwise, they will be considered losing their job.
Article 65 An employee shall be dismissed from employment by a decision taken by the authority concerned with appointment if three different punishments of those stated in items (2), (3), (4), (5), and (6) of Article (49a) of these bylaws are inflicted on them in a period of three consecutive years.
Article 66 a) An employee shall be expelled in any of the following cases:
1- If a decision has been issued by the Disciplinary Council of First Instance or the Appellate Disciplinary Council.
2- If they have been sentenced by a court of law for a felony or misdemeanor encroaching upon honor, such as bribery, embezzlement, theft, counterfeiting, breach of trust, false testimony, or any other crime violating the public rules of conduct, or has been sentenced to at least six months in prison by a competent court of law for committing a crime. The employee shall, in any of the cases stated in this item, be considered legally expelled as of the date on which the sentence has been given the decisive status.
Article 67 An employee whose job at the University ends for any reason shall pay all the financial obligations due to the University, and return all supplies they have before leaving work.
General Provisions
Article 68 1. The President shall determine the official working hours for all employees at the University.
Article 69 The organizational chart for the University shall be determined by a decision issued by the President.
Article 70 The Board of Trustees of the University shall issue the regulations necessary for the execution of the provisions of these bylaws, provided they do not contradict with or violate their provisions.
The code of conduct and ethics in American University of
Madaba 2019
The code of conduct and ethics in American University of Madaba
Article (1): This code is called "code of conduct and ethics in American University of Madaba and operates from the date of approval of the Board of deans at the University.
Article (2): The following terms be wherever in this code have the meanings assigned to them as follows, unless the context indicates otherwise:
The University: American University of Madaba.
President: University President
Employee: University working either academically or administratively or technically.
Student: Any student of the university.
System: System of the faculty or staff of the University.
Department: Any department of the university.
Article (3): The effectiveness of this code
Article (4): This code aims at:
Article (5): Employees’ responsibilities and duties:
Article (6): Dealing with others
Article (7): Maintaining secrecy of information disclosure mechanisms, the employees should,
Article (8): Accepting or requesting gifts and privileges and other benefits:
Article (9): Employees’ Conflict of Interest
Article (10): Employee’s Praiseworthy, Merit, Competitiveness and Fairness:
Article (11): Maintaining University’s Property:
Article (12): The University’s obligations (duties) toward the employees:
Article (13): General Regulations:
I the undersigned................................................................ , have read and understood the code of conduct for employees in the University "and will commit to implementing them and I am aware that I bear all responsibility in case of violating the code items listed above.
Signature:................................................................... Date: ........../..........................
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Financial Bylaw
Financial Bylaw at the American University of Madaba
Bylaw number (3) for the year 2012
Issued in accordance with the provisions of Article 35
Of the Jordanian Universities Law No. 20 of 2009 and its Amendments
Chapter One
Name of the Bylaw and its Terms
Article 1
This bylaw shall be titled (Financial Bylaw at the American University of Madaba for the Year 2012), and it will be in effect upon its endorsement by the Higher Education Council.
Article 2
Unless context indicates otherwise, the following terms and expressions, wherever mentioned in this bylaw, shall have the following designated meanings below:
University : American University of Madaba
Board of Trustees : Board of Trustees of the University
Board : The Board of the Directors Representing the Owner
President : President of the University
President Assistant : President Assistant for Administrative & Executive Affairs
Department : Any administrative, scientific center, or Institute at the University
Director : Director of any administrative department, scientific center or institute at the University
Financial Director : Director of the Financial Department at the University
Financial Employee : An accountant, treasurer, auditor, bookkeeper at the University, & any Employee Assigned to collect, keep, or spend money
Employee : Any person working at the University as a member the teaching faculty and administrative staff
Budget Committee : A Committee Formed to Follow up on the Budget Issues
Expenditure : All Amounts Allocated to Meet the University’s Due Obligations
Advance : amount disbursed in advance to accomplish specific operation or perform designated tasks to fulfil the University obligation due to contracts, agreements or guarantees to cover frequent petty expenses
Article 3
The provisions of this bylaw shall apply to all University financial affairs.
Chapter Two
Duties and Responsibilities
Article 4:
The President is responsible for the University’s funds and shall order their disbursement thereof in accordance with its annual budget and the decisions of its competent councils. He may delegate in writing any of the powers vested on him to any of his deputies, assistants, deans or directors at the University each according to the bounds of one’s position. The President may annul such delegation in writing.
Article 5
The Financial Department at the University shall be the party in charge of all financial transactions at the University. It shall seize University’s funds, collect them, and disburse its financial dues in accordance with University bylaws, regulations, and decisions issued accordingly.
Article 6
Chapter Three
Budget
Article 7
The President, at the onset of every fiscal year, shall form the Budget Committee headed by the President Assistant and comprised by the membership of the Financial Director, and the Director of the Logistics Department, and two university employees.
Article 8
The University shall have its own independent annual budget.
Article 9
Article 10
Article 11
Subject to Article (12) of this Bylaw, no allocations shall be utilized in the budget or its annexes other than for the purposes specified therein in such budget or annexes.
Article 12
During the fiscal year, additional allocations may be assigned to the budget annex in cases determined by the Board of Trustees, provided that they follow the same procedures and stages when the annual University budget is prepared, organized and endorsed with the exception of the provisions pertaining to submission dates.
Article 13
Allocated funds may be transferred according the following powers:
Article 14
Savings realized in the budget of any year shall be utilized to finance operational and capital offsets in the budget of the following year, and it shall be entered under (former financial savings).
Article 15
Revenue received for any previous fiscal year shall be credited to the current fiscal year. Expenditures committed in any previous financial year and not paid to the beneficiaries during that year shall be credited to the current year's budget under the entry of (previous commitments).
Article 16
The expenditure shall be spent within the budgeted allocations, based on financial orders issued by the President or his authorized representative in writing.
Chapter 4
Expenditure
Article 17
Article 18
Article 19
Value of foreign purchases shall be paid abroad by letters of credits, money transfer, and electronic cards. Transfers may be made in one payment or payments to the account in advance provided that guarantees are taken to ensure the delivery of the purchases within the prescribed specifications and the specified times.
Article 20
Article 21
If it is not possible to consolidate the payments or expenses which exceed one hundred (100) JD in documents or receipts for any reason, the person who made the expenditure must submit a written certificate with his signature showing the amount of this expenditure and that it is paid for the benefit of the university or for related works. Such testimony shall be certified by the President and shall be permitted in exceptional or extraordinary cases and the same person shall not repeat it without justification accepted by the Financial Director.
Article 22
The President shall issue instructions specifying the persons authorized to sign checks, remittances and documentary credits issued by the University, and their powers and the categories of their signatures.
Chapter Five
Revenue
Article 23
The Financial Director shall prepare the forms of major and minor receipts and vouchers with specific financial values as appropriate.
Article 24
Fund shall be credited to the University's account under official receipt vouchers; the payer shall be given a copy thereof. All receipts of such funds shall be recorded in the appropriate chapter or article pertaining to such accounts in the general budget for the current fiscal year. The President shall issue instructions of the procedures for collecting, recording, keeping and depositing such funds.
Article 25
Article 26
Money credited to the University account shall be returned to the payer in the following cases:
Chapter Six
Advances and Trusts
Article 27
The President shall be authorized to issue a financial advance for any of the following purposes:
Article 28
Article 29
The employee to whom the advance payment has been made shall be liable for the value of the advance from his or her own money. He or she shall prove that the money has been spent for its intended purposes by means of reinforcing documents and receipts, and provide proof of its cash balance. The Financial Director or his authorized representative shall monitor the movement of this advance and verify that it has been used for its intended purposes.
Article 30
Article 31
Any amount paid to the University not stated in its budget or received for the benefit of any other party, shall be credited to a trust account. Details of this amount shall be recorded in the Register of Trusts. This amount shall be subject to the provisions of the present bylaw in the manner of its reception, entry and the validity of its disbursement. As for other trusts that are received by the University under special conditions, they shall be subject, in terms of their return or disbursement, to those conditions, whether they were returned by themselves, or in a manner that fulfills the interests of the University.
Article 32
Any trust that is not claimed after five years from the date of its receipt shall be credited to the university account, provided that the owner of the trust is notified to retrieve it, an announcement is placed in a prominent place at the university, or by any other means determined by the president before the end of that period.
Chapter Seven
Account, Records, Forms & Cards
Article 33
Article 34
Used bonds, forms, financial records shall be kept at the university for a period no less than seven years following the end of their use. They may be disposed of thereafter in accordance with the instruction issued by the President. Furthermore, he may consent to deliver any of these records and documents to the competent authorities for documentation.
Chapter Eight
Internal & External Audit and Reports
Article 35
Article 36
The Director of the Internal Audit and Control Department shall discuss any possible violation with the concerned director prior to confirming it as a violation and including it in the reports of the department.
Chapter Nine
General Provisions
Article 37
Article 38
The President shall determine, in accordance with instructions issued by him upon recommendation by the President Assistant, the positions for which the occupants are required to provide financial guarantees. The instructions shall specify the amounts and conditions of such guarantees.
Article 39
The Director of Finance and the Director of Internal Audit and control shall be provided with a copy of each contract or agreement, which imposes rights, duties or financial dues on the university for relying upon them in the implementation of that contract.
Article 40
A doubtful debt shall be written off at the end of the fiscal year in accordance with the following powers:
Article 41
Any financial employee who has in his possession securities or documents with financial values belonging to the University shall secure them in the accredited bank or in a special safe at the university.
Article 42
In case of a shortage or a financial deviation or misappropriation of university funds or falsification of records and books, the employee in charge of such funds, records, books and bonds shall inform the financial manager who shall in turn inform the president so that he can carry out the appropriate measures.
Article 43
The President may approve disbursement of the following appropriations and issue the regulations that control their disbursement:
Article 44
The Board of Trustees shall issue executive regulations required to apply this bylaw.
Article 44
The Board of Trustees shall take decisions concerning cases not stated in this bylaw.
Grants and Incentive Regulations at the American University of Madaba No (4) 2019
Issued in accordance of Article (10) of the Jordanian Universities Law No. 18 for the year 2018
Article (1)
These regulations shall be called "Grants and Incentive Regulations at the American University of Madaba 2019" and shall come into effect as of the date of approval by the University Board of Trustees.
Article (2)
The following words and phrases shall, wherever they appear in the present directives, have the meanings stated against them unless the context states otherwise:
University: The American University of Madaba
Council: The University Board of Trustees
President: The president of the university
Dean: The Dean of Students Affairs
Faculty Dean: Dean of the faculty in which the students is enrolled
Students: The student registered and regular student at the university
University Activity: Any extra-curricular activity decided by the university.
Employee: Any faculty member or an administrative staff member at the university excluding employees on daily wages or remuneration.
Article (3)
Grants and incentives aim at:
Article (4)
Article (5)
The University shall offer grants and incentives to the following categories of students:
Grants for Academically Outstanding Students
Article (6)
Article (7)
Article (8)
Subject to the provisions of Article (9) of these Regulations:
1 |
150 |
95% or above |
30 credit hours or more |
2 |
150 |
90%or above |
60 credit hours or more |
3 |
250 |
95 % or above |
60 credit hours or more |
4 |
250 |
90% or above |
90 credit hours or more |
5 |
350 |
95 % or above |
90 credit hours or more |
6 |
350 |
90 %or above |
120 credit hours or more |
7 |
450 |
95 % or above |
120 credit hours or more |
8 |
450 |
90 % or above |
150 credit hours or more |
Article (9)
The following general principles are adopted to help students benefit from the incentives referred to in Article (8) of these regulations:
Grants for Offspring of the University’s employees
Article (10)
Subject to the provisions of Article (11) of these Regulations, Offspring of the university employees shall be given a discount rate for the fees of the hours registered in each semester based on their accumulative average, provided that they have registered for no less than (12) credit hours within their study plan during that semester:
Serial |
Discount % |
Cumulative Average % |
1 |
50% |
The First Semester |
2 |
25% |
60 – 67.9% |
3 |
50% |
68% - 75.9% |
4 |
75% |
76% - 89.9% |
5 |
100% |
90% and above |
Article (11)
Other University Grants
Article (12)
Honoring Academically Outstanding Students
Article (13)
Article (14)
The Director of the Admissions and Registration Department shall be assigned to prepare a list of the students who meet the conditions stated in clauses (b) and (c) of Article (13) of these regulations.
Article (15)
Honoring Outstanding Students in University Activities
Article (16)
A list of outstanding students in university activities shall be established at the University, listing the names of outstanding students in one or more university activities in each semester who meet the following conditions:
Article (17)
The Dean shall prepare a list of the students who meet the requirements of Article 16 of these regulations, together with a detailed report on their outstanding achievements in the university activities.
Article (18)
A certificate of appreciation shall be awarded to each student whose name is in the list of outstanding students in university activities.
Grants of Outstanding Athletes
Article (19)
The President shall form one or more committees either of qualified and specialist staff of the University or otherwise, and shall undertake the following:
Standards and Degrees of Sports Excellence
Article (20)
The student is considered an outstanding athlete according to the following criteria:
Terms and Conditions of Applying to Sports Grants
Article (21)
The following conditions are required to apply for the grant:
Terms and Conditions of Continued Sports Grants
Article (22)
The following conditions shall be required to ensure the continuation of the grant:
Criteria of Superlative Sports Excellence
Article (23)
b.Scores assigned to the level of sports excellence certificates shall be defined as follows
Score |
Level of Certificate |
ِA national team player who has already represented the Kingdom |
20 |
The national team player |
18 |
A player winning the first place in a group game or the player who won first place in the official championship at the level of the Kingdom in an individual game.. |
15 |
A school team player or club player winning the second place in a group game or a player winning the second place in the official championship at the level of the Kingdom in an individual game.. |
13 |
A player of the Directorate of Education winning the first place in the official championship at the level of the Kingdom, or a player of the club winning the third place in a group game or a player winning the third place in the official tournament at the level of the Kingdom in an individual game. |
11 |
A player of the Directorate of Education winning the second place in the official tournament at the level of the Kingdom, or a player in the school team winning first place in the official championship at the level of the Directorate, or a club player winning one of the positions that follow the third place in the official championship at the level of the Kingdom in the game. |
9 |
A player in the school team winning the third place in the official championship at the level of the Directorate. |
7 |
A player of the Directorate of Education winning the third place in the official tournament at the level of the Kingdom, or a school team player winning the second place in the official championship at the level of the Directorate.. |
5 |
c.The Testing Committee shall decide on cases not mentioned in the table above.
Ratio of Sports Excellence Grants
Article (24)
Artistic Excellence Grants
Article (25)
The President shall form one or more committees either of qualified and specialist staff of the University or otherwise, and shall undertake the following:
Standards and Degrees of Artistic Excellence
Article (26)
The student shall be considered artistically outstanding according to the following criteria:
Obtaining a training certificate in playing a musical instrument from one of the official accredited institutes inside or outside the Kingdom.
Terms and Conditions of Applying to Artist Grants
Article (27)
The following conditions are required to apply for the grant:
Terms and Conditions of Continued Artist Grants
Article (28)
The following conditions shall be required to ensure the continuation of the grant:
Criteria of Superlative Sports Excellence
Article (29)
Adopting the following criteria of accepting applicants for sports excellence:
Ratio of Artistic Excellence Grants
Article (30)
General Provisions of Sports, Artistic and Scientific Excellence Grants
Article (31)
Grants for Winners of International Academic Awards
Article (32)
Grants of the Sponsor
Article (33)
The University allocates (60) grants every academic year to the Sponsor according to the following conditions:
General Provisions
Article (34)
Article (35)
Article (36)
Article (37)
The Council may organize and approve additional grants and agreements in this regard at the beginning of each academic year upon the recommendation of the President as follows:
Article (38)
Grants and incentives shall be issued in accordance with the regulations and financial regulations applicable at the University.
Article (39)
The previous regulations shall be applied to the offspring of the employees registered in the university before these regulations came into effect.
Article (40)
The President, the Dean and Financial Director, shall be responsible for implementing these regulations
Article (41)
The board shall decide on cases where no provision has been made thereon in the above regulations.
Article (42)
These regulations shall invalidate any former decisions or other regulations that contradict with these regulations.
Regulations of private free study at the American University in Madaba No. (10) for 2019
Regulations for private free study at the American University of Madaba No. (10)
for 2019 are issued by the Council of Deans based on the provisions of Article (16/B) of
the Jordanian Universities Law No. (18) for 2018
Article 1:
These instructions are called "Private Free Study Instructions at the American University of Madaba for 2019", and are effective after they are approved.
Article (2):
The following words and phrases, wherever they occur in these instructions, have the meanings assigned to them below, unless the context indicates otherwise:
University : American University in Madaba
The Council : Council of Deans
The President : The President of American University of Madaba
Semester : First or second semester of each academic year
The academic year : Two compulsory semesters and one optional summer term
Student : Students outside the university who accepted to enroll into private free study as well as individuals who want to enrich their academic knowledge.
Article 3:
Persons from the following categories may be enrolled in private free study in any subject offered by the university:
Article 4:
Article (5):
Students who do not meet the conditions for admission to the subjects they wish to register for study may register as auditing students and they are not required to sit for exams are given a document in this meaning.
Article 6:
The bachelor's degree regulations effective at the University are followed to decide on the maximum course load.
Article (7):
Taking into account article (5) above, students are subject to conditions of attendance, examinations, marks, withdrawal, passing the course and discipline included in the university's regulations and instructions.
Article 8:
Applications for private free study are submitted to the Director of Admission and Registration, who submits his/her recommendation to the Dean of the College offering the courses applied for, and who requests the President’s approval.
Article 9:
Article (10):
The student benefits from all the services available at the university and is granted a special university identity.
Article (11) :*
The student's credit hour’s fees are equal to the credit hour’s fees approved for regular study plus other fees.
Article 12:
The President, deans of faculties and principals concerned are responsible for implementing the provisions of these instructions.
Article (13):
The Council decides on cases where there is no provision in these instructions.
Article (14):
These instructions cancel out any previous instructions or decisions that are contrary to these instructions.
Regulations for Scientific Research
at the American University of Madaba No (20) of 2014
Issued on the Basis of Article “17-B-11” of the Law of Jordanian Universities
No. 20 of 2009 and its Amendments
Chapter 1
Definitions, Objectives, and Authorities
Article 1 These regulations shall be named “Regulations for Scientific Research at the American University of Madaba of 2014”. They shall go into effect after they have been duly approved by the Deans Council.
Article 2 The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
University American University of Madaba
President President of the University
Faculty Any of the University faculties
Center Any of the University centers
Dean Dean of Scientific Research
Council Scientific Research Council at the University
Committee Scientific Research Committee in the Faculty
Researcher A person who undertakes doing research within the framework of these regulations, whether they are faculty members, full-time lecturers, or staff, individually or jointly undertaking the research project as the principal researcher
Research Any material published in a refereed journal, periodical, or series
Author Any University faculty member applying for support to have a research article or book published
Book Any study, authored material, translation, or verified text of an original manuscript, or printed material to be published in one volume or more
Article 3 a) These regulations aim at organizing, encouraging, supporting, following up, and publishing scientific research.
Article 4 a) The Council shall consist of the Dean, as chair, and representatives of University faculties, as members, to be appointed by the President for a two-year term subject to renewal only once.
Article 5 The Council shall assume the following authorities and responsibilities:
Article 6 The Dean shall assume the following authorities and responsibilities:
Article 7 The President may, upon the recommendation of the Council, award incentives and appreciative rewards to distinguished researchers and valuable scientific research projects.
Article 8 Financial resources to support scientific research at the University shall consist of two main resources:
Article 9 The University shall provide the appropriate environment and tools necessary for the advancement of academic research by providing faculty members with all they need in terms of time, space, equipment, and library services, among others, to conduct scientific research.
Article 10 At the beginning of the academic year, each faculty shall establish a committee for scientific research to encourage and supervise research activities in the faculty. This committee shall be comprised of the dean of the faculty, or whomever deputized by them, as chair, and include in its membership a representative of each department in that faculty. In case there are no academic departments in the faculty, the faculty council shall establish a three-member committee for scientific research from amongst its members. The dean of the faculty shall inform the Dean of all research activities taking place in their faculty.
Article 11 a) The faculty dean shall, in coordination with the scientific research committee in their faculty, prepare the annual research budget draft and submit it to the Dean.
Chapter 2
Supporting Research from University Budget
Article 12 The duration of research projects shall not exceed a period of three years at the most, provided that the request for project support include itemization of the support on an annual basis.
Article 13 The Council shall prepare a form for scientific research support request, provided it take the following into consideration:
Article 14 a. The researcher submits the application for scientific research support to the head of their department, who shall in turn submit it to the dean of the faculty. The dean of the faculty shall refer the application to the scientific research committee in the faculty to make a recommendation on the research project, and then to the Dean. The whole process must be completed within a period of three weeks at the most.
Article 15 a. The financial support offered to research projects from the scientific research budget at the University covers the following:
Article 16 Research projects submitted by any of the University administrative staff may be considered for financial support, in which case the research project support application shall be submitted to the department director who will recommend to the Dean to have it reviewed by the Council.
Article 17 All references, equipment, programs, supplies, and tools that are bought from the scientific research budget shall become the property of the University.
Article 18 a. The researcher shall provide the department chair and both the committee chair and the dean of the faculty with a hard and soft copy of the final report, and the dean of the faculty shall in turn submit it to the Dean.
Article 19 Scientific research support shall be suspended or claimed back by a decision issued by the President upon a recommendation from the Council in any of the following cases:
Article 20 The President may, upon a recommendation from the faculty dean, reduce the teaching load of the faculty member who has submitted a research project and has received the Council’s approval. Load reduction shall be commensurate with the nature and demands of the research project.
Article 21 The President may, upon a recommendation from the Dean, approve of hosting a full-time researcher from outside the University to join a University research team undertaking a research project that has been approved by the Council.
Chapter 3
Supporting Scientific Research from External Resources
Article 22 These resources include the following types of grants that have been approved by the Board of Trustees:
Article 23 The grants stated in paragraph (a) of Article (22) above shall be entered into the scientific research section of the University budget, and shall be subject to the provisions of Articles (12-19) above. The University shall not, however, deduct any amounts of money against the administrative costs or the cost of using University facilities.
Article 24 a. The grants mentioned in paragraphs (b and c) of Article (22) above shall be part of the scientific research budget and shall be subject to the provisions stated in Articles (14-19) of these regulations as long as they are not in conflict with the grant conditions accepted by the University.
Article 25 If the grant included an amount dedicated to the researcher’s stipend for extra work or work during holidays, that stipend shall be expended in accordance with the grant conditions and itemizations, if available, including the per diems stated in the grant to be awarded in accordance with the grant conditions or with the effective bylaws and regulations of the University.
Article 26 The University has the right to cooperate with external bodies in undertaking research projects and studies for the benefit of those bodies or on their behalf. The University also has the right to request faculty members or full-time lecturers to participate in those research projects and studies, and they shall be subject to the provisions of Articles (14-19) and Article (24) of these regulations as to their incentives.
Chapter 4
Supporting Publication of Research and Participation in Scientific Conferences
Article 27 a) Publication of research articles, books, works of art, and manuscripts authored by one or more of the University faculty/staff may be supported.
Article 28 The Council shall prepare a form for “Publication Support” including the following:
Article 29 Should an author submit an application for supporting a research article that has been accepted for publication in a journal, periodical or series of an international scientific status and recognized by the University, and whose publisher requested them to contribute towards the expenses of printing and publishing, the contribution shall be paid to the publisher upon a recommendation from the Council to the President, provided that the author acknowledges the University’s contribution towards the publication of their research.
Article 30 a) If an author applied for supporting the publication of a book, they must attach three copies of the book manuscript in its final form.
Article 31 The following rules shall be adopted for supporting the publication of books:
a) Books recommended by referees shall be supported by a maximum of JD 3000.
b) The author must submit a statement testifying that the book to be considered for support has not been published earlier, partially or completely.
c) The author must acknowledge the University’s contribution towards the publication of their book by writing the following statement on their book’s inside and outside covers: ”The publication of this book was supported by the Deanship of Scientific Research of the American University of Madaba”.
d) The author shall be responsible for the proofreading of the book.
e) The author shall notify the Council chair in writing of the issuance of the book and shall send a copy of this notification to the Library Director.
f) Upon the completion of the publication of the book, the author shall provide the Deanship of Scientific Research with fifty copies of their publication free of charge for purposes of keeping, presenting and exchanging them.
Article 32 The University may assign the writing of a book to an author, and may then send it out to referees to evaluate its suitability for publication upon meeting all conditions of the specified purpose, to become one of the University publications in accordance with what is mentioned in Article (34) of these regulations.
Article 33 The University may, upon a decision by the Deans Council on the basis of a recommendation from the Council, publish a valuable book or an outstanding translation at its own expense, within a series of the University publications. This kind of publication includes the following works:
Article 34 The following principles are adopted for University publications:
Article 35 The following principles are adopted for attending international scientific conferences:
The amount of exemptions, per diems, air tickets granted by the sponsor of the conferences or any other agency is taken into account.
Chapter 5
General Principles
Article 36 Financial support for research projects or publication shall be decided as follows:
Article 37 If a researcher/author jointly worked with other researchers/ authors from other scientific institutions, this must be done in accordance with a joint agreement approved by the President upon the recommendation of the Council, provided that it determines the responsibilities, duties, financial and logistic contributions, and rights of all parties.
Article 38 The President may approve the establishment of incubators for scientific research in which assistance is provided for the development of scientific and technological research projects into development projects that may benefit the economic sectors through the transfer of technology or the transfer of ideas to those sectors.
Article 39 The Deans Council shall decide on holding specialized conferences, workshops and seminars at the University, and shall also decide on the amount of financial support to be deducted from the scientific research budget at the University.
Article 40 The President shall decide on the participation of University employees in international conferences and conventions which aim at the development of academic, research, technical and administrative work at the University. This kind of participation shall be covered by the scientific research budget at the University.
Article 41 All administrative and financial transactions related to supporting scientific research and its publication shall be subject to the bylaws, regulations, and administrative and financial decisions in effect at the University.
Article 42 The President, the Dean, and deans of faculties shall be responsible for the implementation of these regulations.
Regulations of the Center for Consultation,
Studies, & Training at the American University
Of Madaba
Instruction Number (12) for the Year 2017
Instructions of the Center for Consultation, Studies, & Training at the
American University of Madaba
Article (7) of the Jordanian Universities Law Number 20 of the year 2009 and
its amendments
Article (1):
These instructions are called the "Instructions of the Center for Consultation, Studies and
Training at the American University in Madaba" and are effective from the date of their approval
by the Board ofTrustees.
Article (2):
The following words, wherever stated in these Instructions, shall have the meanings assigned to
them below unless otherwise indicated by the context:
Board ofTrustees:
University:
Center:
President:
Chairman of the Council:
Council:
Director:
Article (3):
Board of Trustees ofthe University
American University of Madaba
Center for Consultation, Studies and Training
President ofthe University
Chairman of the Center's Council
Council of the Center
Director of the Center
The Center is an administrative department affiliated with the President or his deputy, and the
University's regulations and instructions apply to it.
Article ( 4):
The Center aims at providing consultation services, holding training courses, conducting studies
for the public and private sectors in Jordan and abroad, and holding seminars and conferences in
all areas within the university's potential.
Article (5):
The Center shall carry out its tasks and activities in accordance with an annual plan prepared by
the Council in light of the needs of the society and the contractual parties benefiting from the
service, and shall be effective after its approval by the Board of Trustees:
The Center undertakes the following tasks:
University's mission.
individuals, and supervising their organization and implementation.
objectives.
institutions regarding the center.
consultation purposes.
Article (6):
by the president of which three are academics.
university appointed by the President for a year based on the recommendation of the
Chairman of the Council.
this Article shall be appointed for one year and the rest of the members for a period of two
years to ensure continuity of expertise in the Council.
Article (7):
The Council shall assume the following duties:
Center's work, raising its level, and promoting it.
Director in coordination with the Chairman of the Council for approval as appropriate.
coordination with the Chairman of the Council and submitting them to the President.
Article (8):
The Chairman of the Council shall assume the powers vested in him by these instructions
delegated to him by the President and shall exercise the following duties in particular:
Center's work.
Article (9):
The Council shall meet at the invitation of its Chairperson once a month or whenever the need
arises.
Article (10):
The President shall appoint, on the recommendation of the chairman of the Council, a Director of
the Center with experience for a renewable one year.
Article (11):
The Director shall undertake the following tasks:
providing services to beneficiaries.
necessary for the work of the Center.
and any other reports requested by the Council.
Article (12):
The Center provides consultations, technical studies and services in accordance with agreements
concluded with the beneficiaries based on the rules and conditions determined by the Council.
This article applies to the courses that require this condition.
Article (13):
Consultations, studies and services shall not be provided by faculty or staff members without the
knowledge of the Center. With the approval of the President after consulting with the council,
tasks that do not conform to the nature of the Center's work may be excluded.
Article (14):
The consultation, technical studies and services at the center are assigned to:
Center believes the need to cooperate with.
Article (15):
The income of the Center consists of:
University's laws, regulations and instructions.
Article (16):
properties, services or employees, are dealt with as follows:
from the total income.
were assigned to consult, study or train.
of its property, services or employees are dealt with by deducting 20% of their total revenues
for the Center and the rest shall be allocated to those who have been commissioned to consult,
study or train.
are used in the expansion and development process and the addition of new facilities. The
Board of Trustees may, in justified cases, transfer some of the surplus revenues to the
University's budget to be used for purposes other than the Center's objectives.
Article (17):
appointed representative to determine the cost of each program and the fee to participate in it
in the light of its duration and cost. In all cases, the total fees of the program shall not be less
than its direct costs plus 20% thereof.
related to their work held by the Center upon the approval of the President provided that each
of them receives the certificate of the course, otherwise the participant shall pay the full
subscription fee. The Center, with the approval of the President, shall hold special training
programs for the employees of the University upon the request of the Dean or the concerned
director. Such fees shall be collected from the faculty or department allowances.
fees for the training courses.
Article (18):
Upon the recommendation of the director and the approval of the President, the wages of the
lecturers and the trainers, and the rewards of the assignees to consultations, studies, training
courses and research shall be paid according to the contract agreed between the parties.
Article (19):
Fees paid by those wishing to join the Center's programs and courses are refunded if the program
cannot be held on time.
Article (20):
The financial department shall collect the fees for participation in the courses and follow up the
financial Center transactions by collecting the funds and paying the related liabilities.
Article (21):
An advance payment of petty expenses in the name of the Director or his representative is made
to spend on the Center's activities, and it will be settled as appropriate.
Article (22):
The Board of Trustees shall decide in cases not provided for in these instructions.
Article (23):
The President, the Chairman of the Council and the Director are responsible for implementing
these instructions.
Student Academic Records at AUM 2019
Student Academic Records
Article (1):
The Student Academic Records will be updated with a new transcript at the end of each semester.
Article (2):
A Student’s Academic Records includes the following documents:
Students Transcript
Article (3):
Students may obtain transcripts of their educational records from the Admission and Registration Office. The university will not issue a transcript that reflects only part of the student’s academic records.
Student Academic Records Privacy and Policy
Article (4):
Students’ Academic Records are the source from where students’ personal information can be obtained.
A student’s academic record is considered to be a confidential document. Nobody is allowed to access the file except the student, AUM President, Vice President, Dean, Deputy Dean, Head of the department, and the Registrar General.
Article (5):
The University may disclose general information without prior notice or written Consent from the student. Such information is limited only to the following; student’s name, degree received, major of study, and any awards that the student may have received while at the University.
Article (6):
The student has the right to update, and review all related documents which are kept in his/her academic record.
Article (7):
The University may release information other than general information upon written consent from the student. This consent must specify the information that is to be disclosed by the University, and provide the names and addresses of the individuals or institutions, to which the disclosure is to be made.
Article (8):
The University reserves the right to disclose the student’s academic records to the student’s parents, and/or to any private or public authority that might be sponsoring the student.
Article (9):
For safety purposes, the original students’ records are maintained in a fireproof cabinet and stored in one central office. An electronic copy of the records is stored in a different building.
Article (10):
A backup of the database of the registration system is stored in alternating servers. This backup is updated weekly.
Special Procedures for Designing
the Study Plan and Setting up or Closing majors
at the American University of Madaba for the year 2019 and its amendments *
Issued by the Council of Deans according to Article (16) of the Jordanian
Universities Law No. (18) of 2018
Study Plan
The study plan should include the following:
New Majors
The committee is encouraged to seek the assistance of the expertise of any party from outside the University and students related to the fulfillment of the tasks required of it.
Upon approval of the Council of Deans;
Modification and enhancement to the study plan
Programs are periodically evaluated for continuous academic improvement, for meeting the emerging market needs and exponentially changing world.
Discontinue a Major
Discontinuation of an existing Major will be subject to the following sequence of approval processes regardless of the initiator of the request, whether it is the administration of the University or the Department that provides the major
A comprehensive report of the major is submitted to the Council of Deans, including at a minimal level:
The Board of Trustees shall make the final decision on the Discontinuation of the program, upon the recommendation of the Deans council
Upon the Board's approval, The University shall inform the relevant authorities of the decision:
AUM is committed to remaining students in the major that is to be discontinued and will provide the required courses and faculty to ensure the completion of the remaining courses and graduation of students, but meanwhile will stop new enrollments.
Student Records of a discontinued major are subject to "Student Academic Records" regulations
Other
Deans Council and the Director of Admission and Registration are responsible for implementing these procedures.
Regulations for Student Associations no. (12 ) for the year 2019
Issued in accordance to article (36) of the Amended Jordanian University’s Law no. (18) for the year 2019
Article (1):
These regulations shall be titled: “AUM Regulations for Student Associations no (12) for the year 2019” and shall be effective as of its date of approval by the university council.
Article (2):
Unless the context indicates otherwise, the following terms and expressions, whenever mentioned herein, shall have the herein under designated meanings:
University: The American University of Madaba
Council: The University Council
President: The University’s President
Faculty: A Faculty within the university
Dean: The Dean of a Faculty
Student Association: The student association which is made up of elected students representing the students of their respective faculties
Committee: The Elections Committee which is formed under the regulations herein
Student: A student who is officially registered in a faculty
Article (3):
A student association may be established in each faculty by a decision by the university’s President based on the recommendation of the faculty’s Dean, for the duration of one academic year.
Article (4):
The following are the objectives of a student association:
Article (5):
Student association activities shall not include any controversial activities that evoke political, factious, sectarian, regional, national, or racial sensitivities.
Article (6):
A student association with each faculty shall comprise five members elected by the faculty’s students through a secret ballot during the fifth week of each academic year.
Article (7):
The following are the conditions for students who wish to nominate him/her for membership in a student association:
Article (8):
Article (9):
Article (10):
Article (11):
Article (12):
If a student association seat becomes vacant for any reason, the seat is filled by the next student with the largest number of votes in the most recent election. If a replacement is not available, the faculty’s Dean may appoint an eligible substitute for the remainder of the student association’s term.
Article (13):
Article (14):
Membership in a student association is terminated by the following:
Article (15):
A student association is dissolved by a decision by the University Council based on a recommendation by the President, upon which all the association’s funds shall be transferred to the university’s treasury.
Article (16):
The President shall issue all the necessary executive and procedural decisions for the implementation of the provisions of the regulations herein.
Article (17):
The President, Dean, and Dean of Student Affairs shall be entrusted with the implementation of the provisions of the regulations herein.
Article (18):
The President shall be entrusted to make a decision in all cases not covered by the regulations herein.
Regulations Number (17) of 2012
Regulations for Student Clubs
at the American University of Madaba
Issued on the Basis of Article “17-B-11” of the Law of Jordanian Universities
No. 20 of 2009 and its Amendments
Article 1
These regulations shall be named “Regulations for Student Clubs at the American University of Madaba of 2012”. They shall go into effect after they have been duly approved.
Article 2
The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
University |
: |
American University of Madaba |
President |
: |
President of the University |
Deanship | : |
Deanship of Student Affairs |
Dean |
: |
Dean of the student’s faculty |
Clubs | : |
Student Clubs |
Employee |
: |
Faculty member or administrative staff at the University, excluding the workers appointed against a daily stipend
|
Student |
: |
Regular student registered at the University |
Article 3
Student clubs shall be established at the University under the supervision of the Deanship in accordance with the decisions issued by the President upon the recommendation of the Dean, and they shall take the University campus as their center.
Article 4
The Dean may, upon the approval of the President, establish clubs for students having interest in social activities or hobbies in sports, music, theater, arts, literature, chess, radio, and volunteer public services, among others, to support and develop student talent, ability, and creativity, and hobbies and activities on or off campus.
Article 5 Student clubs aim at achieving the following goals:
Article 6 Student club activities shall not include political, sectarian, regional, tribal, factional, or racial activities.
Article 7 Student clubs shall practice their activities and try to achieve their goals through the following two bodies:
Article 8 a) The General Assembly consists of all members of the club, provided their number does not go below ten.
Article 9 The Administrative Board of each club shall consist of five to nine members to be elected by the General Assembly by secret ballot in the second half of October of each academic year in accordance with arrangements set up by the Deanship. The election shall be considered legal if at least 51% of active members cast their votes; if the legal quorum has not been achieved, the election is postponed for one week, in which case it would be considered legal regardless of quorum.
Article 10 Students who nominate themselves for the Administrative Board of any club shall meet the following conditions:
Article 11 a) The Administrative Board shall, at its first meeting, elect from among its members a president, vice president, secretary, and treasurer by secret ballot. The other administrative responsibilities shall be distributed among its members by public ballot.
Article 12 The Administrative Board of each club shall manage its administrative, financial, and organizational affairs. Included in its responsibilities are the following:
Article 13 The Administrative Board members shall be responsible for all tasks authorized to them by these regulations, each according to their specialization, and the club chair shall represent their club before the competent University authorities.
Article 14 Student Club membership:
Article 15 Membership shall be cancelled in each of the following two cases:
Article 16 The duration of membership of the Administrative Board and all of its committees shall be one year, to be followed by new elections.
Article 17 The Administrative Board meetings shall be considered legal if more than half of its members are present, including the chair or their deputy. Their decisions shall be taken by the majority of the attendees’ votes; when there is a tie, the side on which the chair votes wins.
Article 18 Membership of the Administrative Board shall be cancelled if the member fails to attend three consecutive meetings or six non-consecutive meetings without an excuse acceptable to the Board.
Article 19 If an Administrative Board member’s position becomes vacant for any reason, it shall be filled by the student who came next in the number of votes obtained in the last election undertaken by the General Assembly. If this turned out to be unfeasible, the administrative board shall elect a student who meets the board membership criteria to fill the vacant position.
Article 20 The Administrative Board shall notify the Dean of their decisions as well as those of the General Assembly.
Article 21 The General Assembly shall convene once every year. It may, however, be called for extraordinary meetings by a decision from the Administrative Board or upon the request of more than half of the General Assembly members.
Article 22 The meeting of the General Assembly shall be considered legal if attended by more than half of its members. If a quorum has not been achieved, the meeting shall be postponed for one week, in which case it shall be considered legal regardless of the number of attendees.
Article 23 The decisions of the Administrative Board and the General Assembly shall be in line with the University policy, objectives, and interests, and with what is stipulated in Articles (4) and (5) of these regulations.
Article 24 The fiscal year of clubs shall begin at the beginning of the academic year and end at its end.
Article 25 Clubs’ money shall be deposited in their names in an account at the Finance Department at the University, and shall be withdrawn by the signatures of the Chairperson of the Administrative Board, Secretary, and Treasurer.
Article 26 The club’s money is spent by a decision issued by the Administrative Board at a legal meeting.
Article 27 Clubs’ income shall come from the following sources:
Article 28 Invoices, purchases, and financial matters related to the clubs shall be audited by an accountant delegated for this purpose by the Financial Affairs Unit at the University.
Article 29 The Dean shall, at the foundational stage preceding the formation of the Administrative Board for any club, on the basis of Article (8) of these regulations, assume the responsibilities of the Administrative Board, including looking into applications submitted to join the club, and taking appropriate decisions regarding them.
Article 30 The Dean may delegate any of his responsibilities stipulated in these regulations to any of his deputies or assistants, or to any of the directors working in the Deanship.
Article 31 The club may not be dissolved except by a decision from the President upon a recommendation from the Dean, in which case the club’s money and assets shall return to the Deanship.
Article 32 The President shall have the right to issue the executive decisions and measures he deems necessary for the execution of the provisions of these regulations.
Article 33 The President and the Dean shall be responsible for the execution of the provisions of these regulations.
Article 34 The Council of Deans shall decide on all cases not covered by these regulations.
Regulations for Student Internships
at the American University of Madaba
No. (8) of 2019
Issued by the Council of Deans, according to Article (4) of the bylaws of granting scientific
degrees, honorary degrees and certificates (1) 2018
Article 1
These regulations shall be named “Regulations for Student Internships at the American University of Madaba No. (8) Of 2019”. They shall go into effect after they have been duly approved .
Article 2
The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
Kingdom |
: |
Hashemite Kingdom of Jordan |
University |
: |
American University of Madaba |
Council |
Council of Deans |
|
President |
: |
President of the University |
Faculty | : |
Any faculty at the University |
Dean |
: |
Dean of the student’s faculty |
Department |
: |
Any department in the Faculty |
Student |
: |
Regular student registered at the University |
Academic Supervisor | : |
Faculty member in charge of supervising the student intern |
Field Supervisor |
: |
Employee or official charged by their institution with supervising the student intern
|
Article 3
(1)b. Student may not study any other subject during the training period except:
Article 4 To join the internship, the following is required:
Article 5 The Department shall have the following tasks at the beginning of each academic year:
Article 6 a. Students shall be allowed to obtain an opportunity for internship through their personal efforts within or without the Kingdom, provided the site and program be approved by the faculty council and based on the recommendation of the department council at least a month prior to its commencement.
Article 7 The student’s practical experience may, upon a recommendations from the councils of the department and faculty and a decision from the Council of Deans, be counted instead of the internship if it was in their field of specialization, thus meeting the objectives of internships stated in these regulations, and for a period not going below six months for each three credit hours of internship. In this case, students shall have to pay the internship tuition fees approved for their specialization.
Article 8 The academic supervisor’s tasks include:
Article 9 The field supervisor shall prepare a final report about the intern on a form especially made for this purpose. This report shall be sent to the Department chair in a confidential way. In the case of the student undertaking the internship outside the Kingdom, the report shall be sent via email to the Department chair.
Article 10 a. The training hours needed for each Department shall be determined by the Faculty Council, provided they do not go below 160 training hours for each 3 credit hours designated for internship.
Article 11 At the end of the field training, the interns shall submit a report to the Department chair about their achievements during the internship on a form especially made for this purpose. This report shall include all the works they have carried out, their relationship to their field of specialization, points of strengths and weaknesses in their views, the extent to which they have benefited from the field training, its relation to the learning outcomes, and its compatibility with the vision, mission, and objectives of the University and those of their specialization.
Article 12 The intern shall abide by the University bylaws and regulations and those of the institution in which the training is undertaken during the training period.
Article 13 The Council of Deans shall decide to adopt the following forms, which shall be considered part and parcel of these regulations:
Article 14 Student internships shall be evaluated by the Academic Supervisor based on the reports received from the field supervisor, and the student. the Academic Supervisor shall send it to the department chair to be discussed at the department council. Then the faculty dean in his turn presents it at the faculty council for approval. The dean shall forward student’s grade (Pass or Fail) to the Director of Admission and Registration to record it on the student’s transcript. If a student fails, they shall have to re-register for the internship course and complete it as a repeated course.
Article 15 Students shall be responsible for all expenses associated with internships, such as transportation, travel, training fees required by the institutions in which they are trained, if any, and any other related expenses.
Article 16 The teaching load of academic supervisors shall be calculated in such a way that one credit hour is counted for each 10 students supervised in the field in any one semester, including the summer session.
Article 17 Should the University not provide a means of transportation to the academic advisor to the training sites, they shall be compensated for by a decision from the President upon a recommendation from the faculty dean based on a proposal from the department chair on a form especially made for this purpose.
Article 18 Department chairs and faculty deans are responsible for the execution of these regulations.
Article 19 The Council of Deans shall decide on all cases not covered by these regulations.
Article 20 These regulations cancel any previous regulations or decisions regarding Student Internships